Asset Operations Section Head

Saudi Air Navigation Services - SANS

Key Accountability Areas

Key Activities

Asset Management

• Oversee and Coordinate scrapping and disposal committees.
• Ensure compliance with asset policies and internal controls.
• Contribute to the identification of opportunities for continuous improvement of systems and processes considering leading practices, changes in business environment, cost reduction and productivity improvement
• Keep the Manager informed of significant asset-related issues that may jeopardize the achievement of the organization s goals.
• Assist the Manager in meeting set targets and objectives as well as the financial performance of the Fixed Assets function

Reporting and documentation

• Develop reports and KPIs to monitor asset operations performance.
• Develop periodic reports highlighting results of performed reviews / audits on SANS' owned assets
• Provide timely and accurate information to the external and internal auditors as and when required.

Operational Responsibilities

• Supervise asset tagging, physical verification, tracking, and disposal processes.
• Ensure accurate and up-to-date asset records in the ERP system.
• Lead the planning and execution of physical inventory counts.
• Support in monitoring day-to-day activities to ensure compliance with stipulated policies and procedures.
• Liaise with the Finance function to ensure alignment of assets information.
• Comply with the organization s set policies, procedures, management and regulatory requirements.
• Maintain highest standards of professional conduct, ethics and integrity in the provision of services in the section.
• Build and maintain strong and effective relationships with all other related units to achieve the section s goals/objectives.
• Execute asset management policy and provide functional support to relevant stakeholders.
• Ensure the accuracy of Assets information, details and transactions
• Ensure high standards of confidentiality to safeguard commercially sensitive information.
• Review and recommend for approval the Assets setup/ amendments.
• Review assets details entered in Asset workbench.
• Review and endorse the mass additions report and coordinate with the Assets Officer - for required changes, if any.
• Review the list of assets to be reconciled from the Physical Inventory Comparison report and coordinate with the Fixed Assets Officer to resolve any errors in judgment.
• Review list of assets to be updated in the system.
• Review Asset Discrepancy List
• Initiate the Revaluation Preview Report and valuation results and seek the necessary approvals as per the Delegation of Authority (DOA).
• Liaise with the Enterprise Asset team to resolve process matters and ease / automate the flow of financial transactions.
• Prepare budgets and forecast for all financial obligations of the section s work related to operation of assets tasks

People Management

• Actively participate in on-the-job training, mentoring and coaching of subordinates
• Provide clear direction, prioritize tasks, assign and delegate responsibility and monitor the workflow
• Promote a high-performance working environment embracing SANS s values

Policies, Processes and

Procedures

• Conduct day-to-day activities while ensuring compliance to policies and procedures
• Contribute to the identification of opportunities for continuous improvement of systems, processes taking into account leading practices, changes in business environment, cost reduction and productivity improvement