Assisting the event planners with the billing process for events and group room reservations from the turnover from sales till the post-event phase; conducts daily bill review according to the Marriott standards and drives the ESS Overall Billing experience.
Maintains ownership of the deposit schedule, processes payments and makes sure that the Paymaster accounts are closed within 5 working days; attends the monthly credit meeting.
SCOPE / BUSINESS CONTEXT
•A Full Time position based at JW Marriott Marquis Dubai.
•Number of Direct Reports - 0
•More than 2 years of experience in large scale hotel events or accounting department.
Skills and Knowledge:
•Understand group and catering positioning of the hotel
•Knowledge about the financial aspect of the events
•Strong financial understanding
•Attention to details
•Excellent telephone skills
•Confident and quick learner
•Problem solving skills
•Organization skills of multiple events at the same time
•Understanding of how the different departments within the hotel are linked to each other
•Effective communication skills and professional use of English language
•Distribute information in a concise, well-organized and detailed manner
•Manages guest conflict situations effectively
•Remains calm and professional in stressful situations
•Excellent time management skills and is able to prioritize work effectively
Education or Certification:
•College degree preferred
•Previous similar position in the event or finance department in a large scale hotel
The following are specific responsibilities and contributions critical to the successful performance of the position:
•As an expert being able to partner with a customer.
•Taking care of a smooth transition from sales to events planning.
•Focus on future billing potential problems and/or conflicts from a guest and planning point of view and focus on solutions towards them to improve the billing process, guest satisfaction and planning efficiency.
•Checking the billing terms of contracts handed over from Sales to Event Planning
•Reiew the DEF contracts to make sure the billing terms are within the guidelines; cancellation policy, cut-off date, no-show policy, deposits, etc.
•Print daily opera reports with the current open PM s and doing the needful follow up with the event planner and respective organizer
•Review PM s for each group to make sure the routing for each reservation is correct
•Dail verification that all BQT cheques are signed by the meeting organizers and match the BEO/actual charges
•Contacting the guest after the final invoice has been send for any potential questions and/or follow ups
•Credit Card transactions for deposits to be processed
•Deposits to be put in Opera in the appropriate PM
•Assisting with receiving the proper payment at the proper timing according to the contract and payment terms.
•Streamlining the event billing process.
•Being proactive in offering solutions.
•Accurately forecasts all the events (bedrooms and/or catering)
•Being knowledgeable about contracts, billing policies, product and services.
•Hande the billing process; billing reviews with the guest and finalize billing accuracy with accounting.
•Takes otal ownership and responsibilities for the successful production of group events assigned.
•Continuous communication with the operational team.
•Guidance of client throughout the event. As the expert partner with the guest and be a consultant.
•Attend the daily service communication tool; BEO meeting.
•Taking part in pre- and post-conference meetings
•Communicate challenging situations accurate to responsible departments.
•Handle guest complaints in a professional manner and come up with solutions.
Safety and Security:
•Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.
•Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.
•Notify Loss Prevention/Security of any guest reports of theft.
Policies and Procedures:
•Follow company, hotel and department policies and procedures.
•Follows Marriott International Hotels Limited Regional Office policies and procedures
•Protect the privacy and security of guests and coworkers.
•Maintain confidentiality of proprietary materials and information.
•Ensure uniform, nametags, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures.
•Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
•Perform other reasonable job duties as requested by Supervisors and Management.
•Woking hours as required to do your job but normally not less than 48 hours per week.
•Actively listen and respond positively to guest questions, concerns, and requests using brand or property specific process (e.g., LEARN, JW Symphony of Service) to resolve issues, delight, and build trust.
•Assist other employees to ensure proper coverage and prompt guest service.
•cipate guests' service needs, including asking questions of guests to better understand their needs and watching/listening to guest preferences and acting on them whenever possible.
•Address guests' service needs in a professional, positive, and timely manner.
•Engage guests in conversation regarding their stay, property services, and area attractions/offerings.
•Thak guests with genuine appreciation and provide a fond farewell.
•Welcome and acknowledge each and every guest with a smile, eye contact, and a friendly verbal greeting, using the guest's name when possible.
•Supply guests/residents with directions and information regarding property amenities, services, and hours of operation, and local areas of interest and activities.