عربي

الصفحة الرئيسية وظائف في الامارات وظائف في أبوظبي وظائف دعم الأعمال التجارية في أبو ظبي موظف دعم الاعمال

موظف دعم الاعمال

Alef Education

نشرت في نوفمبر 13, 2019

5 - 7 سنوات أبو ظبي - الامارات العربيه المتحدة

بكالوريوس في إدارة الأعمال (الإدارة). أي جنسية

عدد الشواغر01

الوصف الوظيفي

ايميل الوظيفة
تم إرسال البريد الإلكتروني بنجاح.

Job Purpose
The Business Support Officer will serve as the primary support to the Directors of the organization, responsible to manage day-to-day business operations and office resources promoting a productive, engaging and cost-effective employee and visitor experience.
Key Responsibilities
Job Specific Responsibilities
Support of Division Directors:
Responsible for providing proactive, hands-on administrative support for the Director of Education & Director of Service Delivery, contributing to the overall effectiveness and efficiency of both divisions.
Anticipates and responds to the administrative needs of the Directors, initiating actions and following up on outstanding and/or pending items in order to contribute to the effectiveness of the Directors
Takes initiative to manage schedules and prioritize tasks in order to balance the multiple needs of the Directors; seeks input from Directors and/or Business Support & Facilities Manager when assistance is needed to prioritize goals and tasks
Maintains calendars and schedules meetings; enters meeting commitments into shared calendar with Directors; proactively resolves meeting conflicts; reserves meeting rooms provide supplies and refreshments as needed
Coordinates, drafts, and/or edits professional, polished communication, including regular employee updates; follow up on action items with the management team on behalf of Directors as appropriate
Prepares and compiles information & materials for Division reporting & meetings
Routinely identifies and prepares meeting materials, including agendas & handouts needed prior to all meetings; provides information for review by Directors in advance of meetings; maintains meeting minutes and action items as requested
Proactively maintains all files (digital and paper); modifies and improves filing system as appropriate to ensure compliance and security
Provides project-specific support to Directors and their teams as requested
Prepares and produces complex presentations as requested
Ensures effective coordination of messenger and delivery services
Business and Facilities Support:
Self-directs and balances the multiple priorities of the Directors and the floor to ensure continuous monitoring, communication and successful completion of key work for the Directors and all office operations
Maintains confidentiality of sensitive business and employee information; handles sensitive documents with discretion and sound judgment
Ensures the assigned floor is welcoming and responsive to the needs of visitors and employees, managing general support to the needs of guests and employees
Supports management of office budgets, forecasting, uploading invoices into ERP and supporting the overall Director s ability to manage cost-efficient spending
Supports Business and Facilities Manager s ability to implement and monitor Policies & Procedures relating to office support and facilities
Manages appropriate inventories of office supplies, cleaning supplies, food, and beverage within budget constraints
Manages health and safety risks and hazards in the workplace.
Works with and trains all employees to manage, monitor and improve the health and safety standards in the workplace.
Promotes a safe working environment; identifies safety hazards and coordinates with Human Resources as needed to resolve
Supports the main Reception desk by covering duties and supporting overflow of needs as requested
General Office Support for Meetings, Events and Logistics:
Manages the coordination of routine and/or regularly scheduled meetings, maintaining a master schedule, and initiating coordination of associated logistics, communication and materials
Manages the coordination of on and off-site team meetings, including venue research and selection, communication of plans, meal planning, reservations, visas and travel, meeting room logistics and materials
Manages the coordination of requested VIP, visitor, employee and new joiner events as requested, ensuring a professional, polished experience
Manages scheduling and coordination of conference calls and video conferencing
Education, Experience and Required Skills
Educational Qualification
Bachelor s degree in Administration or related field
Essential Skills & Experience
Minimum 5 years of experience as an administrator or officer
Must have excellent verbal and written communication skills in English
Strong verbal and written communication skills in Arabic a strong advantage
Must have excellent organizational skills
Must be skilled at troubleshooting and problem-solving
Must have experience maintaining and implementing organized and secure filing systems
Must have experience and high skill composing business correspondence, including Board correspondence
Strong technology abilities using various business systems and office machines (i.e. fax, scanner, printer, e-files, etc.)
Knowledge and understanding of education, IT or customer services sectors a strong advantage
Experience working with reports and analysis of data
Highly developed interpersonal and leadership skills
Ability to organize work, initiate and complete projects with minimal supervision
Ability to handle matters requiring diplomacy, sensitivity, and confidentiality
Ability to multi-task and manage demands from multiple entities in an effective and highly communicative manner
Desirable Skills
Qualifications in secretarial studies will be an advantage


مبيعات/تطوير الأعمال

الكلمات الرئيسية

موظف دعم الاعمال

ابلاغ عن هذه الوظيفة

تنبيه:نوكري غلف فقط منصّة يجمع بين كل من الباحثين عن عمل و أصحاب العمل. ننصح المتقدمين للوظائف التحقق من شرعية أصحاب العمل المحتملين. نحن لا ندعم أي مطالبات لتحويل الأموال و ننصح بشدة ضد الإفصاح عن اي معلومات شخصية أو مالية.و ننصح أيضا زيارةتحذير أمنيللحصول على المزيد من المعلومات.إذا تشك في أي غش أو احتيال, مراسلتنا عليabuse@naukrigulf.com

Alef Education


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موقع الكتروني https://alefeducation.bamboohr.com/jobs/view.php?id=102


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