CEO Office Manager

waffarha.com

Responsibilities:

• Executive Support:
• Manage and optimize the CEO s and Upper Management Executives' calendars, including scheduling meetings, appointments, and travel arrangements.
• Act as a gatekeeper, managing incoming communication and prioritizing requests.
• Prepare and organize materials for meetings, presentations, and reports.
• Draft, proofread, and send out correspondence on behalf of the CEO.
• Handle confidential information with discretion and professionalism.
• Meeting & Event Coordination:
• Coordinate logistics for internal and external meetings, including conference calls, video conferences, and in-person engagements.
• Prepare agendas, take notes during meetings, and track follow-up action items.
• Organize company events, off-sites, and team-building activities as requested by the CEO and Executives.
• Travel Coordination:
• Arrange detailed travel itineraries, including flights, accommodations, and transportation.
• Ensure all travel logistics align with the CEO and the Executives schedules and preferences.
• Project Support:
• Assist with the management of special projects, including research, data gathering, and preparing reports or presentations.
• Collaborate with cross-functional teams to ensure alignment and progress on initiatives.
• Maintain and update project tracking systems and timelines.
• Communication & Relationship Management:
• Serve as a primary point of contact between the CEO and internal/external stakeholders.
• Build and maintain relationships with clients, investors, partners, and other key contacts.
• Ensure the CEO s priorities and communications align with organizational goals.
• Administrative Support:
• Maintain the CEO s files, records, and documents in an organized manner.
• Manage expenses, reimbursements, and invoices related to the CEO s activities.
• Perform ad-hoc administrative tasks as needed to support the CEO and Executives.