Document Controller for all Design and Engineering projects
Holding strong knowledge of Aconex software for document control management
Writing and issuing letters
Managing the digital and physical library
Following up on invoices and letters
Assisting in managing data bases (clients, projects, materials etc.)
Managing team meeting minutes and process
Processing time sheets and expenses for Senior staff
Organizing flights and hotels
General assistance for all team members within the Design and Engineering division
Maintaining the records and controlling the transmittal of correspondence
Log all incoming and outgoing drawings
Issue drawings and documents with proper Transmittal and registers
Arranging Printing of large documents and Deliverables
Complies with Company Systems
Maintain current drawing sets for engineers and architects and ensure superseded drawings identified and filed.
Maintain NCR, RFI and submittal registers
Assist and stand in for Administrative assistant as required.
Uploading and downloading documents from FTP sites
Initiate training for self with respect to relevant area.
Keep up to date and attend training courses in relation to the company systems.
Experience, Qualifications & Person Specifications:
At least 5 years experience working in a similar role with an engineering design consultancy
Must have strong Aconex experience
Must possess good knowledge in MS Office and PDF
Fluency in both written and oral English
Strong business acumen and organizational skills
Ability to work within a fast paced environment
Must be currently based in the UAE (preferably in Dubai)