عربي

الصفحة الرئيسية وظائف في المملكة العربية السعودية وظائف مراقب المستندات في المملكة العربية السعودية مراقب وثائق

مراقب وثائق

Client of Byrne Looby Partners (BLP)

تم نشره يوم 17 ديسمبر 2020

3 - 10 سنوات Saudi Arabia - Saudi Arabia

دبلوم ، أي تخرج. أي جنسية

عدد الشواغر 01

الوصف الوظيفي

ايميل الوظيفة
تم إرسال البريد الإلكتروني بنجاح.


• Team player with the ability to build rapport including trust and confidence with all personnel involved.
• Possess good knowledge in document control and management processes and standards and ISO standards.
• Familiar with capital project phases and basic methods of archiving and document administration.
• Systematic and able to work under pressure
• Methodical and rigorous. Should be capable to perform a repetitive task.
• Meticulous and able to follow through with tasks promptly
• Able to work independently as well as in a team
• Ability to read construction drawings.
• Organize and file current document backlog from project job packages per the company s current filing process.
• Assist team in scanning, organizing, and indexing critical documentation.
• Responsible to process all submittals and input into the system.
• Maintain updated submittal log, monitor the submittal schedule and status.
• Receive, log, and track plans and specifications as received including all revisions.
• Distribute plans and specifications to contractor personnel as well as subcontractors.
• Maintain all hard copy files of project documentation.
• Maintain electronic copy files of project documentation.
• Support project team in regard to submittals, RFI s, drawings, specifications, and other project documents.
• Priorities to ensure the orderly flow of construction documentation throughout the construction process.
• Maintain proper organization and storage of documents and information
• Provide full admin support to the team
• Undertake any other ad hoc projects/duties assigned
• Set-up Projects folders and facilitate project communication process
• Establish and maintain the master document register in cooperation with the project team.
• Ensure document management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording, and archiving)
• Process incoming documentation (registration in the spreadsheets, internal distribution, archiving)
• Process outgoing documentation (transmit to client and contractor/3rd parties)
• Makes sure that controlled copies of the latest approved documents and drawings are distributed internally and externally (clients and contractor s)
• Assistance in the preparation collation and issue of reports and registers as may be required
• Communicate and liaise with project teams, contractor s/3rd parties to agree on standards, systems, efficient flow of documentation, handover, and close-out of Project activity to ensure consistency in document control as required
• Monitor technical documents review and approval in accordance with the agreed schedule
• Monitoring of documentation progress in cooperation with the project planner
• Produce internal and external (clients and contractor s) over-due reports
• Ensuring the use of standardised forms and templates
• Collate, produce and submit QA documentation for clients / others as advised.
• Other relevant duties/tasks as directed by Directors, contract managers/site managers, engineers, inspectors, quantity surveyors, etc.
• Receives and issues documents under transmittal, externally and internally according to document distribution matrix.
• Ensures that all engineering documents are well checked and submitted on time prior to the document s submission due date.
• Ensures that all documents have no errors in filenames, revisions, submissions, etc before submitting it to the recipient department/party to avoid confusion.
• Ensures that controlled copies of the latest approved documents and drawings are given to the appropriate staff, and contractor as applicable.
• Develops and maintains the projects department document control register
• Allocates document numbers to internally prepared documents and incoming documentation
• Maintains updated records of all approved documents and drawings in the document archive and the file server with easy traceability
• Maintains the files and control logs as required by the project procedures.
• Develop and maintain document control processes for the efficient management and recording of QHSE documentations.
• Custodian for QHSE documents that must be controlled and kept for audit/internal requirements
• Performs other related duties as required and assigned
• Ensure compliance with ByrneLooby s Integrated Management System (IMS).


صحافة / كتابة المضمون / تحرير / مراسل

ملخص المرشح المطلوب


• الحد الأدنى 5 -10 سنوات الخبرة بعد أن عملت في دور استشاري.
• الحد الأدنى 3 - 4 سنوات من الخبرة ذات الصلة في دور مماثل في مراقبة الوثائق وإدارة السجلات في بيئة MNC ، ويفضل في البحرية / البناء
• درجة البكالوريوس / الدبلوم
• عقد رخصة قيادة صالحة.
• خبرة العمل في دول مجلس التعاون الخليجي، ولا سيما في الإمارات العربية المتحدة، المملكة العربية السعودية والبحرين
• يتقن اللغة الإنجليزية، سواء اللفظية أو المكتوبة.
• الكفاءة في تطبيقات مكتب ماجستير (إكسل، الكلمات وPowerPoint) أمر لا بد من ذلك والمعرفة في استخدام برنامج مراقبة المستندات هو مفيد
معلومات أخرى
بيرنلوبي هو صاحب عمل تكافؤ الفرص.

الكلمات الرئيسية

مراقب وثائق

ابلاغ عن هذه الوظيفة

تنبيه: نوكري غلف فقط منصّة يجمع بين كل من الباحثين عن عمل و أصحاب العمل. ننصح المتقدمين للوظائف التحقق من شرعية أصحاب العمل المحتملين. نحن لا ندعم أي مطالبات لتحويل الأموال و ننصح بشدة ضد الإفصاح عن اي معلومات شخصية أو مالية.و ننصح أيضا زيارة تحذير أمني للمزيد من المعلومات. إذا تشك في أي غش أو احتيال اتصل بنا على abuse@naukrigulf.com

Client of Byrne Looby Partners (BLP)



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