مراقب وثائق

Job Responsibilities of Document Controller/Office Assistant
Implementing and maintaining document control processes and procedures. You must ensure that every employee/manager that wants to collect any document signs a document control form before they collect it and after they return it.
Managing all flows of documents either in electronic form or on paper support.
Making sure that all documents are filed in a tidy and organized manner.
Ensuring Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving).
Maintaining and managing electronic and hard copy documents as required.
Noting down meeting minutes at the head office.
Supporting all the departments in the head office by running their errands and providing them with any assistance they require.
Maintaining the reception and directing visitors to the right departments whenever they visit.
Ensuring that the reception is always clean and organized.
Tracking the expiration dates of documents and ensuring that they are renewed by the Public Relations Officer before they expire.
Checking the compliance and quality of documents.
Maintaining a list and files of documents.
Managing internal and external documents.
Distributing documents to relevant people.
Copying, scanning and storing documents
Checking for accuracy and editing files when required.
Reviewing and updating technical documents.
Distributing project-related documents to internal teams.
Filing documents in physical and digital records.
Creating templates for future use.
Maintaining confidentiality around sensitive information and terms of agreement.