Job title Document Controller Specialist
Line Manager PCS Director
Section Document Control
Department Project control
Support applying a unified system to manage and control documents in order to save projects records and documents by applying effective and organized mechanisms to submit reports, maintain, and update the data bases according to the company standards of services quality.
Direct subordinates: N/A
Total subordinates: N/A
Main Duties and Responsibilities
Create a system to circulate and maintain documents of the company projects to facilitate returning to any document of the project documents, and set security classifications policy for each document according to line manager s directions.
Make a special file for every project, which includes documents that are defined, approved and categorized by codes and update it continuously.
Supervise on making, categorizing, maintaining, receiving, and registering the incoming and outgoing correspondences and every project documents according to work priorities, prepare an appropriate system to circulate Correspondences and project documents inside company administrations, submit reports about any irregularities to the line manager immediately.
Coordinate transferring and circulation of the required information between project team/manager and PCS director.
Submit reports about claims, which the line manager is notified, relating to deviation cost, quality examination, and implementation works Etc, then observe any updates with the line manager in these cases and terminate them.
-Observe the required processes of revision, approval and issuance documents whether by the customers, the company, and the abroad contracting parties according to the project plan, and periodically submit reports about updates to his line manager.
-Prepare a historical register for files and documents relating to processes of planning, following up and observing previous projects to build a strong data base for using in estimating the upcoming project costs.
-Coordinate with Information Systems Manager a way to save and update important documents on the applicable data bases systems by the company.
-Reply on the routine correspondence that relating to his responsibility and notify important cases immediately.
-Implement the administrative works of the sector, which are, registering the requirements, correspondences, printing the provided requisitions and deliveries, as well as, archiving documents.
-All company sectors and departments