عربي

الصفحة الرئيسية وظائف في الامارات وظائف في أبوظبي وظائف مساعد تنفيذى فى ابو ظبي مساعد تنفيذي

مساعد تنفيذي - مساعد نائب رئيس الجامعة

New York University Abu Dhabi

تم نشره يوم 10 فبراير, 2020

5 - 7 سنوات أبو ظبي - الامارات العربيه المتحدة

أي تخرج. أي جنسية

عدد الشواغر01

الوصف الوظيفي

ايميل الوظيفة
تم إرسال البريد الإلكتروني بنجاح.


Position Summary
UAE Nationals are encouraged to apply
New York University Abu Dhabi (NYUAD) seeks to appoint an Executive Assistant reporting to the Assistant Vice Chancellor, External Relations.
The Executive Assistant handles operational and administrative details for the Assistant Vice Chancellor, External Relations, and performs administrative functions that require a comprehensive knowledge of University policies, procedures, and operations and an understanding of NYU Abu Dhabi s role within the community. The Executive Assistant exercises initiative and judgement in managing the AVC s schedule, and uses discretion in sharing information to stakeholders. The Executive Assistant coordinates activities within the Office of External Relations and across administrative functions of the University. S/he is responsible for the organization and coordination of office operations, procedures, and resources to facilitate organizational effectiveness and efficiency within the Office of External Relations.
Key Responsibilities:
Management
• Facilitates the efficient utilization of the AVC s time through development and coordination of a complex calendar of appointments, meetings, social engagements, and University and community functions with individuals and groups
• Promotes a positive image of the University by greeting and receiving visitors, responding to inquiries from diverse stakeholders both within and outside of the University community, referring inquiries or problems to the appropriate office or person, resolving problems, and following up
• Safeguards the confidentiality of the AVC and the University by exercising discretion in communicating information to faculty, students, staff, our Abu Dhabi partner, NYU, and various other stakeholders and in handling confidential or sensitive information
• Coordinates the flow of incoming communications and outgoing communications by receiving, routing, and/or responding to incoming communications and determining the appropriate contact for outgoing communications
• Facilitates official travel for the AVC and official visitors by making travel arrangements and preparing associated approval forms and expense reports
• Provides information for reports and briefings through research, data retrieval, compiling information, and organizing and presenting the information in approved and easily understandable formats.
• Maintain hard-copy and electronic confidential files and records and document management/retrieval systems. Establish a monitoring and status-of-work reporting system regarding ongoing office projects
• Analyze issues, data, research and produce reports, memos and briefing documents as required
• Customize and/or compose letters on own initiative or in response to university matters to be sent on behalf of the AVC. Prepares correspondence for distribution or approval
• Performs records management of a complex filing system by overseeing the filing system, creating files, and records as necessary using judgment and knowledge of office requirements, updating files and records, assisting with removal or maintenance/clean-up of files, and retrieving files and documents as needed
• Assists with development and management of the budgets under control of the AVC by maintaining budget records, reconciling and verifying invoices and receipts for accuracy, producing financial summaries, approving expenditures, completing budget transfers, and other duties as required. Approving Purchasing card transactions
• Ensure s/he is fully up to date with all goings on within the AVC office, to enable seamless support and coverage when necessary. Includes access to highly sensitive information and discretion is paramount
Team Support and Special Projects and Events
• Assists with ACV oversight by reviewing, monitoring, and approving University personnel forms, following up, and reviewing correspondence and documents prepared by other offices for the AVC
• Management of various special projects with minimal supervision; planning, organizing, coordinating and execution, on behalf of the AVC including serving as an event coordinator for various functions of the AVC office
• Facilitates the success of events hosted by the AVC by scheduling events with appropriate offices and agencies, advising/contacting participants or invited guests, preparing agendas and programs, using independent judgment regarding event alternatives, modifications, or last-minute changes, and coordinating or providing support during the events
• Purchasing required subscriptions and memberships on behalf of the AVC and External Relations office.
• Serve as representative with internal stakeholders, to represent the AVC in a professional manner.
• Proofread documents for accuracy and completeness. Perform other general word processing and copy editing duties. Modify and/or create databases and complex spreadsheets
• Serve as point of contact on behalf of and in response to requirements specific to the AVC, both internally and externally
• Attend operations, project, and program-related meetings with the AVC (planning meetings, Committees meetings), to capture information and assure thorough follow up
• Organizing team meetings, creating the agenda and taking minutes for follow up, as well as organizing off site team away days
Environment and Culture
• Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds
• Remains competent and current through self-directed professional reading, developing professional relationships with colleagues, attending professional development seminars, and attending training and/or courses as required by the AVC
• Contributes to the overall success of the University by performing other essential duties and responsibilities as assigned


سكريتير/مكتب أمامي/المساعد الشخصي (PA)

ملخص المرشح المطلوب


Required Education:
• Bachelor's degree
Required Experience:
• At least five years of increasingly responsible administrative experience is required which must include an extensive knowledge of general office procedures and practices
• Excellent written, verbal communication skills are required i.e.: the ability to communicate effectively verbally and through written correspondence as well as in one-on-one situations.
• A precise command of grammar, punctuation, spelling, and the correct usage of the English language
• Ability to maintain confidential and sensitive information and documents with utmost care
• Ability to multi-task effectively while prioritizing and handling multiple projects on tight deadlines
• Must possess organized work habits, consistent accuracy, and attentiveness to detail
• Flexibility to adapt to complex organizational needs for New York University in New York and New York University Abu Dhabi
• Advanced business computing and internet skills.
• Professional maturity and judgment consistent with leadership-support responsibilities, including exceptional discretion, confident communications skills, and a capacity for resourceful initiative in a team

الكلمات الرئيسية

مساعد تنفيذي - مساعد نائب رئيس الجامعة

ابلاغ عن هذه الوظيفة

تنبيه:نوكري غلف فقط منصّة يجمع بين كل من الباحثين عن عمل و أصحاب العمل. ننصح المتقدمين للوظائف التحقق من شرعية أصحاب العمل المحتملين. نحن لا ندعم أي مطالبات لتحويل الأموال و ننصح بشدة ضد الإفصاح عن اي معلومات شخصية أو مالية.و ننصح أيضا زيارةتحذير أمنيللحصول على المزيد من المعلومات.إذا تشك في أي غش أو احتيال, مراسلتنا عليabuse@naukrigulf.com

New York University Abu Dhabi

بدات جامعه نيويورك أبو ظبي ، وهي جامعه بحثيه تضم كليه الفنون والعلوم الليبرالية المتكاملة ، أول برنامج أكاديمي لها في سبتمبر 2010. في فتره قصيرة جدا من الزمن ، نجحت الجامعة في جذب انتباه الطلاب من جميع انحاء العالم ، والقيام بذلك من أجل متابعه تعليمهم العالي من جامعه نيويورك أبو ظبي. تهدف الجامعة إلى إعداد جيل الشباب للتحديات والفرص التي يوفرها العالم. ولجامعه نيويورك وجودها في ثلاثه مواقع هي أبو ظبي ونيويورك وشانغهاي ، وهي بمثابه العمود الفقري لشبكه عالميه موصوله بالبالكامل. كونها واحده من المراكز الرئيسية الثلاثة في الشبكة العالمية ، والحرم الجامعي أبو ظبي يخلق قدره فريدة لأعضاء هيئه التدريس والطلاب للوصول إلى أصول النظام الجامعي بأكمله.



تقدم جامعة نيويورك أبوظبي م تعليمًا متميزًا في الفنون والعلوم الليبرالية للطلاب الجامعيين من خلال نموذجها الرائد الجديد للتعليم العالي. وتهدف إلى تزويد طلابها بالتفاهم بين الثقافات والقيادة في جميع مجالات العمل الإنساني. من خلال جهودها ، والجامعة تريد ان تحسب من بين أكبر الجامعات البحثية في العالم.



تعترف جامعة نيويورك أبو ظبي بالجهود التي يبذلها موظفوها في بناء أول معهد عالمي للأبحاث العلمية والجامعية في العالم ، وهي تقدم لهم مهنة مجزية. انها هيئة التدريس والموظفين تأتي من جميع أنحاء العالم. يتألف طاقم جامعة نيويورك في أبوظبي من أشخاص من أكثر من 30 دولة مختلفة.
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معلومات إضافية مطلوبة

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