Maintain MD s calendar of activities, time management, reminders, client and department meetings, conferences and exhibitions, takes dictation and prioritize matters and handle accordingly, Screen incoming calls external and internal, assist guests and clients, travel arrangements prepare itineraries and ensure confidentiality of the data at all levels.
Manage MD s business email and Whats App account and to respond effectively on his behalf.
Manage MD's personal (medical bills, vehicles, family visas, telephone bills, electricity bills, club membership, etc.)
Handles client inquiries, prepare quotations/proposals with site presentations as per client requirements and the MD s instructions.
Follow up confirmations, LPOs, Work Order Processing, Artwork coordination, Municipality Approvals, coordinate production and Maintenance.
Prepare Invoicing and follow up collection.
Admin and Operations
Handle MD office Petty Cash, company stamps and act as custodian of employee Passports.
Maintain electronic and paper records ensuring data is organized and easily accessible and act as custodian of files.
Work closely with key departments such as Finance, Human Resources , IT, Production, Stores, Prints, Maintenance, Sales and Legal Department for daily, weekly and monthly meetings.
Anticipate and execute any other duties, including functional responsibilities and special projects assigned.