JOB SUMMARY: Responsible for ensuring that financial management and accounting is in compliance with donors policies and procedures, development and oversight of compliance issues.
The below tasks and responsibilities are intended to describe the general nature and level of work being performed by persons assigned to this position.
The level of work performed may varies depending on the complexity of country portfolio, as to the number of influencing factors and their interdependencies. Some of the factors affecting complexity may be size of country program (USD value and number of projects), variety of donors, interdependence and interrelations of projects, number of field sites, stakeholders, resources, country context, etc.
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:
MAIN TASKS AND RESPONSIBILITIES
Accounting and Finance Management
Works closely on day-to-day accounting operations and financial management functions in field offices ensuring these are performed in accordance with internal policy and procedures;
organize and develop country activities in finance, accounting, planning, internal control and audit, billing, credit control and cash collection,
Provide country management with the appropriate financial information in accordance with accounting procedures and donor regulations
Provide cash flow in country and ensure that cash needs are fulfilled. Communicate outstanding installments with the donor, as applicable.
Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments;
Suggest formats for financial reporting to aid financial statement users to better understand the contents of the reports for decision-making and strategic planning purposes;
Ensure the maintenance of accurate records of financial transactions of the country office (main and field offices) in order to monitor financial status of all project activities;
Assist with the management of the country finance department to meet the financial reporting requirements of in-country management and Headquarters; This function includes ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports;
Direct the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements;
Maintain the system of accounts ensuring all accounting data are updated, reconciled and fully supported;
Oversee training of finance staff and provide technical support to country program and logistics;
Assist and or prepare budgets;
Present & facilitate review of actual to budget expenditures with Budget Holders and other country management staff. As required, provide recommendations for budget realignments as required;
Ensure compliance with internal and donor regulations and procedures; enforce finance and supporting function policies, systems and procedures, and direct or perform their development, documentation, and implementation;
As applicable, work closely with HR in the recruitment and selection of qualified finance staff, recommend promotions, disciplinary action and termination of finance staff in consultation with supervisors;
Maintain open line of communications with all field and corporate staff, as applicable
Maintain frequent communication with Finance Administrative Director/Finance Director to ensure finance activities and objectives are communicated;
Work with program and logistics staff to ensure the coordination of programs are within budgeted targets;
Attend coordination meetings which are relevant to country activities;
Interface with national government and relevant agencies to ensure compliance with varying government regulations when necessary.
Serve as a liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors;
Participate in donor meetings and communicate relevant information to Finance Administrative Director and Country Director;
Assist in activities to ensure maximum visibility of the agency amongst the NGO community;
Participate in the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information;
Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors.
Training / Capacity Building
Train national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs
Advocate and plan for professional development for national staff
Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps and donor compliance and ethics standards and adheres to those standards.
It is all staff shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If a staff see, hear or are made aware of any suggested activities then the staff has an obligation to report.
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.