The junior account will work alongside the accounts team in finance related tasks
Staff Task Report:
• Write the minutes of meeting.
• Update Staff Task Report.
• Report to Finance Manager for Staff Tasks, Deadlines and other staff comments and updates.
• Remined the staff for their tasks and deadlines.
• Complete tasks on ad hoc basis as per management requirement.
• Abir Task Building Group wise (A,ب,C) wise expenses (GRE, GERE, Heirs & Gargash Center Properties).
• Budget Coding and Building Cost Centre and inserting in eMas.
• Property Valuation Task Collect all documents building wise.
• Change DEWA Accounts Contacts, Username from GCMO to GRE.
• IT to provide Etisalat Online Services for GRE.
• Review and sign checked by all entries for GRE and Bank Reconciliations
• December 2018 till March 2019 for audit purposes.
Accounts Payable Department:
• Local Purchase Order
• Receive LPO Preparation Request from FM & Leasing Manager.
• Check Supporting and Prepare LPO.
• Requester Manager Signature on LPO.
• Send LPO to Supplier.
• Purchase Invoices & Payments:
• Receiving all purchase invoices related to above companies
• Verifying all supporting document and Approvals.
• If completed Stamp Receiving, if not return invoice.
• Create New Supplier Account for new Suppliers.
• Record Purchase entries.
• Reconcile Vendor Ledger & Supplier Statement of Accounts. Follow up with maintenance departments for reconciled items.
• Prepare Payments.
• Communicate with suppliers to collect their cheques.
• Receive Receipt and Filing.
Petty Cash Maintenance & Leasing.
• Review invoices of Maintenance Department Petty Cash.
• إعادة-calculation of invoices amount.
• Review all necessary signatory approval.
• Create and record petty cash vouchers. Charge GRE of their Expenses.
• Issue Debit Notes against GRE Invoices.
• Record Debit Notes Expenses in GRE Books.
• عمليه سداد التكاليف.
• Petty cash finalize for cheque preparation.
• Prepare vouchers and cheque.
• Maintain petty cash vouchers in filing.
Utilities Expenses and Payments (ETISALAT, كهرباء ومياه دبي, EMPOWER)
• Login Online and Download Utilities Bills.
• Record Purchase for Utilities. Reverse Accruals for Utilities.
• Prepare summary of bills.
• Prepare Payment and Get Approvals. احتفاظ:
• Maintaining records of Projects with retention
• Passing retention JVs to transfer cost from Vendor account to Retention Account On maturity receiving retention release request from the Vendors after approval of Maintenance Department
• Forwarding the final invoice for payment after retention period Updating records
ضريبة القيمة المضافة
• Maintain a file copy during recording entries with VAT
• Monthly Reconcile VAT Ledger
• Verify VAT invoices with all supporting documents and according to VAT appliances.
• VAT Finalizing & Submitting.
• Closing Checking Status
• Make sure all invoices received before month end are recorded.
• Record Standing Journals for Debited Transaction in Prepayment Account.
• Review Vendor Aging Report.
• Maintenance Profit & Loss Balance Reconciliation.
Accounts Receivable Department:
• Maintenance Sales Invoices and Job Cards GERE
• Create Job cards as per location and cost related jobs. Monthly Reconciliation of Finished Job Cards Send Costing to Maintenance Department.
• Receive Finished and Uncompleted Costing Confirmation.
• Monthly Closing of Finished Job Cards.
• Prepare Job Cards invoices for AUTO Division.
• Submit details to maintenance for Approving for other Job Cards.
• Issue invoices against completed Job Cards.
• Issue invoices against AMCs Job Cards.
• Get Maintenance Manager Signature on Sales Invoices.
• Scan All Documents (Invoices, Finished Costing, Hold Costing, GMGT LPOs & Major Job Cards Supporting's).
• Prepare summary of invoices Customer Wise.
• Finance Manager Approval on Summary.
• Send Email to Customers and Original by Driver.
• Prepare Letter for AUTO Payment Request against Sales Invoices, Labor Hours & Charged amount through the ledger.
• Send AUTO letter along all supporting's to Auto Division.
• Maintenance Sales Invoices GRE
• Send Email to Receive Monthly Maintenance Performa Sale Invoices.
• Classify Customers GRE, اصحاب, External Properties.
• Issue Tax Sales Invoices Against Each Performa Invoice.
• Monthly Provision Income and Reversal for Maintenance Division.
Desired Qualifications & Skills Required
• مواطن إماراتي
• العزاب في المحاسبة/مالية
• Freshly qualified CA, سي أم آى, CPA or CFA with 2-3 سنة من المشاركة-تجربة التأهيل
• Highly proficient in MS Office Suite, especially Excel and Access
• Knowledgeable of IT systems, العمليات, قواعد بيانات, إلخ.
• مستوى عال من النزاهة والاعتمادية, with diligent work ethic
• قوي الشخصية, مشكلة-حل, and creative skills
• Highly organized with good time management skills
• الاهتمام الدقيق بالتفاصيل