We have an urgent requirement of “Supply Chain Manager” based at Abu Dhabi.
To supervise & control all procurement activities for all the assigned projects, ensure procurement of material through best possible sources in accordance with specification, securing most competitive prices and meeting the projects schedule. Also ensure proper documentation through standard policies & formats and implementation of SMART system to make procurement process efficient.
Indent, MRP, RFQ: Review the indent & MRP in coordination with Project Buyers (PB) for every project for necessary input & directions. Ensure that request for quotations (RFQ) have been forwarded to best possible sources. Review Indent & MRP Received from site. Ensure RFQ to best sources. Quotation Review, Negotiations of Price and other terms: Upon receipt of quotations by PB guide him regarding product meeting required criteria/standard, provide necessary input in negotiating prices and other terms.
Review quotes, negotiation for price & other terms of PO
Conduct firm discussion with PB to finalize the vendor keeping in view market standing, best price, other terms, budgetary details, site urgency, quality etc. And advise PB to process for comparative statement (CST) accordingly.
SELECTING THE VENDOR:
Approval of CST & Issuance of Purchase Order (PO):
Check the CST is approved from all relevant authorities as per financial limits and ensure that the purchase order is issued timely comprising all the terms duly agreed with vendor in view of site requirement.
Supervise CST approval
Supervise PO Issuance
DELIVERY OF MATERIAL:
Strictly ensure the delivery of material as per site requirement for timely completion of activities in progress. Also ensure material is being delivered safely and through most economical sources.
VENDOR PAYMENTS / ADJUSTMENT OF ADVANCES:
A complete record should be maintained for all projects outstanding payments & advance payments required to expedite the most critical payments at the earliest funds availability. Also carefully keep check for timely adjustment of advances made to the vendors.
IMPORT OF MATERIAL / CUSTOM CLEARANCE:
Prime responsibilities to handle the import of items as per site requirement & schedule. Approval of imported items from design team should be handled carefully. Complete follow up & supervision for order placement, LC establishment, timely shipment from vendors, clearance of consignment and safe delivery to site. Advance arrangement should be made for custom clearance in coordination with import officers, clearing agent and finance department.
RECORD FOR L/CS:
A complete record of inland & overseas I/Cs should be maintained for all projects to supervise the timely funds arrangement, LC payments to ensure timely vendor payments to develop good credit repute in the market and to avoid any delay in delivery of material & equipment by the vendors.
The on going progress to be shared with I/C Commercial / Head Commercial with intervals and in view of criticality of the case in progress for their necessary input. A comprehensive status of critical outstanding payments and total payables should be maintained to share with I/C Commercial / Head Commercial to take up with finance department to expedite these payments and ultimately to expedite delivery of material & equipment.
PRE-QUALIFICATION OF VENDORS:
Pre-qualification of vendors who have successfully completed their orders should be conducted as per standard policies for all projects. Filing for the same required to be checked with regular intervals.
Ensure management, guidance and controlling of all purchases by all project buyers.
Ensure the smooth operations regarding imports/exports, custom clearance and transportation issues.
Ensure Sourcing/pre-qualifying of potential suppliers/if suppliers of items to be procured are not approved.
Ensure continuous sourcing of equivalent materials that are less expensive but conform to specifications acceptable to customers.
Ensure consolidation of the requirements of standard consumables and tools, in consultation with stores, for establishment of rate running contracts on attractive commercial terms.
Perform risk assessment of store activities and define objectives & management programs.
Ensure the effective achievement of departmental objectives of commercial and compliance of commercial SOP’s/MS through the leadership roles– setting individual objectives, managing performance, developing and motivating staff, provision of formal and informal feedback and appraisal – in order to maximized subordinate and the performance of the section.
POLICIES & PROCEDURES:
Recommend improvements to departmental policy and direct the implementation of procedures and controls covering all areas of commercial activity so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service to stake holders.
TAKING THE OWNERSHIP OF COMPANY QHSE POLICY:
Accountable to create a safe working environment, manage risks, reduce exposure to hazardous liability and ensure implementation of QHSE policy
Comply with all QA/QC standards (DIMS documents) as applicable to the company systems, policies, procedures, and documents in order to deliver the expected quality of work.
• Identify project (s) from media or other sources and establish contact with the concerned persons for presenting Company’s capabilities to acquire potential project(s).
• Number of projects awarded to BA (as per management directive).
INVITATION TO BID (ITB) & PRE-QUALIFICATION:
• Acquire ITB & pre-qualification requirements for bidding and to Pre-qualify Company as per client & project requirement.
• Timely submission of prequalification reports & bids as per management directive.
• Number of bids submitted as per management directive
• Perform market intelligence related to potential projects, competitors, and other factors affecting Company’s business in order to formulate marketing related strategies to acquire more business for Company.
• Number of strategies formulated related to marketing as per management directive (though assistance).
• Business acquired during the year
• Supervise & monitor Marketing Engineers to prepare inquiry synopsis, allocate bid number, and obtain feedback from concerned persons / departments to support management in making for decision on bid(s).
• Timely submission of inquiry synopsis (as per management directive)