Payable Accountant Assistant Qatar Shipyard Technology Solutions

PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES

Job Summary and Purpose

Handle and perform all accounts payable related activities, including checking of invoice key fields, posting business transactions, processing invoices, verifying financial data to be used in maintaining accounts payable records, as well as provide other clerical support necessary to pay the obligations of the organization.

Accountabilities

Key Accountabilities:

1. Accounting:
   Receive vendors’ invoices, ensure authenticity, verify submission criteria, and process in the system in compliance with the Accounts Payable Policy and Procedures (P&P).

2. Communicate with vendors with regards to status of their invoices and payments; respond to queries and handle their concerns to maintain clear understanding of payable balances.

3. Understand and follow the procure-to-pay process (i.e. Outline Agreement, Purchase Requisition) and work with other departments to resolve invoice related issues.

4. Ensure a three-way match process to cross-check the accounts payable, based on three documents:

   1. The invoice,

   2. The Purchase Order (PO), and the Goods Receipt (GR) or Service Entry (SE), prior to posting the invoices in the system.

5. Ensure that all the required electronic / manual approvals are obtained for processing the non-PO related invoices.

6. Understand and comply with the Qatar Government Tax law on applying Withholding Tax for a contract or service (non-material) carried out wholly or partially in the State, even if rendered outside the State.

7. Ensure that the invoices’ bank account details are matching with the SAP vendor master data registration.

8. Perform vendor account reconciliation to ensure correct invoice posting and payment processing.

9. Perform vendors payment proposals and obtain required approvals prior to forwarding the payment proposals to treasury to process the fund transfers.

10. Maintain current and previous year’s accounts payable files by attaching the vendor invoices and important related documents to each posting entry in the system.

11. Preparing reports to manage internal, external ICV audits.  

12. Carry out any other duties as directed by the Accounts Payable Accountant   

Generic Accountabilities:   

Safety, Health, Environment & Quality (SHEQ):

• Adhere to all relevant SHEQ policies, procedures, instructions, and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.

Policies, Systems, Processes & Procedures:

• Follow all relevant departmental policies, processes, and procedures so that work is carried out in a controlled and consistent manner.

Others: 

• Carry out any other duties as directed by the Lead of Payment Services and Tax