This position is responsible for processing and assisting in the coordination and preparation of monthly payroll in accordance with award rates and Policies maintaining employee records and providing effective communications with all staff regarding payroll matters.
Interact with key departments Finance and HR
Ensuring that all employees are paid accurately and on time each month
Build and maintain good working relationships with internal and external clients
Ensuring the provision of optimal customer service, and quality
Continually working to strict timeframes and deadlines
Preparing payment calculations and leave audits requiring analysis and interpretation of award conditions, Company’s policy and historical employee agreements and payroll data.
Updating and maintaining payroll system and records.
Liaising with staff and management on payroll related queries.
Maintaining leave, sickness and overtime reports.
Interpreting awards/agreements and contracts in relation to overtime and allowances etc.
Payroll reporting to meet internal and statutory obligations.
Preparation of employee termination payments after advice from Human Resources or receipt of written resignation from Records.
Calculation and processing of EOS/termination payments.
Processing increases and calculation of back pays.
Assisting Finance Manager with month end consolidation, reconciliation and payment of payroll and group tax.
Reconciling payroll related GL accounts.
Calculating annual leave and LSL provisions/accruals
All documentation including timesheets, leave forms, deductions and allowances are collected and processed in accordance with award conditions and company’s policy.
Preliminary edit and full edit of payroll are checked for accuracy before submitting to Director of Finance.
Payroll deductions are remitted to employees as part of the monthly payroll processing.
Documentation is provided to employees for all deductions before remittance is completed.
Allowances are processed so that they are received by employees with their monthly salary.
New employee records are created in the payroll system on Thursday of the week prior to the specified commencement date.
An employee termination form and separation certificate is completed for all employees detailing final payment.
Final pay slip are mailed to the terminated employee upon finalisation of clearance.
Termination payment is processed within 3 working days.
Weekly payroll processing reports are collated and distributed to Financial Accountant for certification.
Update employee records when documentation is received.
Qualifications and requirements
Bachelor’s degree / higher education qualification / equivalent in Finance or related field, and two or more years of experience in Finance/Payroll setting.
Strong knowledge of Excel, Oracle, ERP & SAP and other related software.
Must speak English and preferably Arabic. Other languages preferred.
Reading and writing abilities are utilized often.
Mathematical skills, including basic math, budgeting, profit/loss concepts, percentages, and variances are utilized frequently.
Problem solving, reasoning, motivating, organizational and training abilities are used often.
The statements in this job description are intended to describe the essential nature and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job.
This position is required to work 40 hours per week, predominately Sunday to Thursday.
This position has no financial delegation.
Travel to conferences or relevant industry meetings may be required.
Some work outside normal hours may be required.