مسؤول تنفيذي مشتريات

Ø Responsible to verify and detail study of Purchase request to hire/procure the services and products.

Ø Clarifying with the other internal departments about their requirements in terms of products/services and specifications.

Ø Sourcing and recommend potential new sources of vendors, alternative materials, services and its cost budgeting.

Ø Handle all the process of raising Request for quotations (RFQ) / Request for purchase.

Ø Verification of costs, scope and specifications, evaluates the quality and suitability of supplies, materials, Services and Maintenance

Ø Drive cost reduction activities in negotiation and analyse the costs with vendors to provide overall order fulfilment needs

Ø Prepares Comparative Statement (CSP) for each purchase of materials, services and Maintenance. Ø Raising purchasing order (LPO) to get an approval from the finance department and place orders to the suppliers/vendors.

Ø Keep track of goods and services as per the requirements and ensure timely delivery with desired quality.

Ø Develop Service Level Agreements (SLA), Annual Contracts (AMC) for building maintenance and ensure delivery to targets.

Ø Responsible in contracts renewal and its termination escalation for the complete property maintenance / Long term contracts.

Ø Maintain the service calendars for each services and update to the concerned heads.

Ø Responsible for the insurance claims related to the property management incidents for the approval and its timely closure.

Ø Keep on tracking of inventory level by maintaining Re-order level (ROL) to make ready availability of materials for timely completion and to avoid the shortages.

Ø Ensuring the availability of stationeries and other essential items for day-to-day operations internally.

Ø Work with other site supervisors, technical team to generate product and service specifications to meet the quality standards.

Ø Verification of services completion, material delivery through GRN / DO for releasing the payments as agreed.

Ø Responsible in managing transactional interaction with suppliers and internal departments.

Ø Standardizing various formats such as detailed work specification sheets, Request Sheets, Snagging reports, Comparative costing sheets, Completion verification sheets.

Ø Maintain complete purchase data of materials, maintenance and its costing slabs in the system.

Ø Handle the audit process of products and services internally at all store locations periodically.

Ø Regular monitoring and training of team members to improve the productivity.

Ø Prepare quarterly reports outlining cost reduction and process improvements of purchase and suggest the management about costing.

Ø Responsible in the suggestions of budgeting about the facilities management expenses and its control measures.