Programme Assistant - Relief (G5)

WFP

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority)

• Perform specialized and/or standardized processes and activities within the specific technical area of work supporting alignment with wider program policies and guidelines.

• Prepare registration plans in liaison with SCOPE to ensure beneficiaries are enrolled in the SCOPE system and ensure IP planned is achieved every month.

• Conduct monitoring missions to ensure that the right entitlements go to the right beneficiaries. Monitor pre-screening on the project site and sensitize the beneficiaries on entitlements, beneficiary selection criteria, and WFP s objectives.

• Work closely with implementing partners and ensure that Cooperating Partner (CP) reports are received, reviewed, and captured them into the Partner connect platform. Perform accurate, timely recording of data (e.g., Cooperating Partner (CP) periodic reports, CPs invoices) following corporate standards and guidelines.

• Prepare distribution lists and cycle creation requests for relief (Cash-based Transfer, Vouchers, and in-kind) based on the distribution plan and ultimately share them with the CAO management for their onward submission.

• Regularly follow up with partners on stock balances, and expiry dates, guide CPs on distributions, and obtain reports as required.

• Work and exchange information with internal counterparts to support effective collaboration, implementation, and monitoring of ongoing project activities Within the specific area of responsibility, compile data and support analysis and preparation of reports to support operational decision-making.

• Maintain accurate records, within the specific technical area of work.

• Act as a point of contact for resolution of general operational queries requesting assistance where necessary.

• Follow up on the relief CFM cases with the support of PMLE and ensure that all cases are closed on time.

• Follow standard emergency preparedness practices to ensure WFP can quickly respond and deploy and needed resources to affected areas at the onset of the crisis

• Perform other related duties as required

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education: Completion of secondary school education OR University Degree (Diploma/Bachelor) in food security, nutrition, public health, community development, law, humanitarian, humanities and social sciences or any other relevant field to international development assistance.

Experience: At least five (5) years of relevant work experience with a Secondary School Certificate, OR a university degree (Diploma/Bachelor s) with a minimum of two (2) or more years of relevant experience in supporting in emergency assistance and humanitarian programmes with a good knowledge and experience working in relief, nutrition, SafetyNet, M&E or livelihood related program activities.

Language: Fluency (level C) in English language and Somali Language.

Knowledge and Skills Required:

• Proven ability to develop and maintain effective relations with counterparts, government officials, including NGO partners, other UN agencies, and private businesses; Ability to plan and organize work, resourcefulness, initiative, and problem-solving skills.

• Experience working with various implementing partners (NGOs, UN agencies, government counterparts);

• Excellent writing and presentation skills in English. Report writing skills

• Training and/or experience utilizing computers including word processing, spreadsheet and other WFP standard software packages and systems.

• Knowledge and experience in WFP interventions in Somalia is an added advantage.