عربي

الصفحة الرئيسية وظائف في لبنان وظائف منسق خدمات في لبنان منسق الخدمة

منسق خدمات الدعم (م/واو)

Medecins du Monde

نشرت على أكتوبر 27, 2020

2 - 3 سنوات Lebanon - Lebanon

أي تخرج. أي جنسية

عدد الشواغر 01

الوصف الوظيفي

ايميل الوظيفة
تم إرسال البريد الإلكتروني بنجاح.


You work under the direct supervision of the general coordinator for Lebanon.
You are part of the country management team and you are responsible for the management of the support services of MdM in Lebanon that comprise: 1 logistics manager, 1 finance manager and 1 HR officer.
Your main responsibilities are:
Supervision and coordination of support services
Ensure the line-management of the 3 support services (Finance, HR, Logistics), supervise their objectives and priorities and support them to deal with critical issues
Ensure that other coordinators and staff are cost aware and ensure efficient use of resources
Ensure an effective and regular coordination of the 3 support services, leading support coordination meeting
Brief and build the capacities of your colleagues from other departments of the mission
Be the mission s focal point for all legal aspects related to MdM operations in Lebanon
Upon the general coordinator s specific request, ensure punctual gap filling of positions in your department during critical periods (leaves, HR gap, etc.)
Supervise the delivery of regular on-the-job training to support services staff members, in order to strengthen the capacities of the staff
Oversee the monthly update of the BFF by the finance manager, review and update the forecast with the program teams and be responsible for the completeness of the BFF
Supervise the drafting of the new program budgets and ensure coordination among the support and program departments in obtaining all the required data (BoQs, beneficiary numbers, etc.)
Supervise the drafting of the annual MdM procurement plan as well as the by-annual AFD procurement Plan
Supervise the annual accounting closure and the semi-annual accounting closure
Supervise the triannual MdM budget drafting for the Lebanon mission.
Monitor the cash flow, ensure timely submission of the monthly cash needs and assess and mitigate any cash risks
Internal control and compliance
Ensure regularly that partners are compliant with donor requirements
Be in charge of the proper document filing (soft and hard copies) of the mission and ensure mission archives are regularly and properly sent to HQ
Be responsible to coordinate the preparation of all audits and evaluations, as well as capitalize all provided recommendations and ensure their implementations
Act as focal point for the AFD consortium partners on proper procedure drafting and compliance as well as on procurement and financial reporting, in close collaboration with the consortium manager
Assess the needs and support your team in building the capacity of the partners on consortium procedures implementation
Oranize and lead meetings between MdM s and partners technical coordinators, in collaboration with the consortium manager
Evaluate contractual arrangements and legal commitments/risks for appropriate action
Foster a positive work environment, respectful of both men and women, and ensure that the highest standards of conduct are observed. Make sure all staff and stakeholders are aware and refreshed about MdM code of conduct, PSEA policy, safeguarding policy, etc.
Reporting
Anticipate and actively participate to reporting to donors (financial, logistics, etc.)
Participate to the monthly situation report (SITREP) by providing progress related to your position and departments
Provide regular reporting to the general coordinator upon
Provide the general coordinator and the desk manager with a handover report at the end of your contract
Team management
Ensure the well-being of all team members and provide support when required
Train and mentor your team members, after proceeding with a capacity gap assessment (in particular regarding their capacity of managing their own team)
Ensure good information flow with other coordinators through regular meetings and ad-hoc meetings on specific subjects when needed
Support and participate in the regular appraisal of the staff under your direct management
Participate in the recruitment process of the staff under your direct responsibility
employment condition
Employee
Fixed-term contract
0
12 months
Starting date on 15/12/2020
Gross monthly salary 2 845 euros
Based in Beirut, Lebanon with regular field visits to the areas of intervention (North, Bekaa and Mount Lebanon)
Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
22.5 RTT (recovery days) per year
5 weeks of paid leaves per year
Health insurance (60% covered by Modem and 40% by the employee)
Insurance (repatriation )
Punctual teleworking agreement (40 days/year - minimum of 6 months seniority required)
Given the current circumstances of Covid-19 pandemic, we are taking special measures to apply health protocols and hygiene measures to guarantee the safety of our staff.
M decins du Monde promotes trainings and internal mobility
Single posting
Profile
Significant similar experience with humanitarian organizations
Significant similar experience in grants management
Experience in supervision and team management
Experience in global overview of a program implementation and long-term strategy
Knowledge and experience of work in the Middle-East is an asset
Ability to work in a volatile security context and to enforce strict security rules if need be
Ability to manage a team and work with partners in a multi-cultural setting
Reactivity, anticipation, adaptability, ability to take initiatives to changing requirements
Ability to make quick decisions according to the context in coordination with the team
Good organizational skills, including time management and rigor
Ability to manage priorities and to meet deadlines as well as work under pressure
Excellent written and oral communication skills
Ability to listen and to be diplomatic
Good team spirit
Languages: fluency in English is mandatory, good commend of French is highly recommended, commend of Arabic is an asset
You are committed to MdM s values as an organisation and motivated by its non-statutory, NFP model.


الإدارة

الكلمات الرئيسية

SUPPORT SERVICES COORDINATOR (M/F)

ابلاغ عن هذه الوظيفة

تنبيه: نوكري غلف فقط منصّة يجمع بين كل من الباحثين عن عمل و أصحاب العمل. ننصح المتقدمين للوظائف التحقق من شرعية أصحاب العمل المحتملين. نحن لا ندعم أي مطالبات لتحويل الأموال و ننصح بشدة ضد الإفصاح عن اي معلومات شخصية أو مالية.و ننصح أيضا زيارة تحذير أمني للمزيد من المعلومات. إذا تشك في أي غش أو احتيال اتصل بنا على abuse@naukrigulf.com

Medecins du Monde


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الاتصال

الاسم / التعيين:
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موقع الكتروني https://www.medecinsdumonde.org/en/recrutement/offres/2020/10/22/support-services-coordinator-mf


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