Accountant: Accounts Payable

Aspen Holdings

KEY RESPONSIBILITIES

Invoice and Vendor Management

Utilize the Vendor Invoice Management (VIM) solution for invoice processing and management.
Assist with the training, maintenance, and enhancement of VIM systems.
Process invoices and travel expenses (T&Es) accurately and ensure timely payment.
Perform monthly supplier/distributor statement reconciliations and aging analysis, resolving discrepancies promptly.
Maintain vendor records and act as the primary point of contact for AP-related issues for designated entities.
Purchase Order (PO) and GRNI Management
Review open purchase orders (POs) and reconcile them against Goods Receipt/Invoice Receipt (GR/IR).
Oversee the creation and management of open POs and ensure accurate PO template maintenance.
Handle GRNI receipting, review, and reconciliation.

Intercompany Transactions

Raise and book intercompany (ICO) debit/credit notes for trade and non-trade transactions, ensuring compliance and meeting deadlines.
Manage monthly ICO confirmations, allocations, postings, and reconciliation of discrepancies.
Coordinate with Treasury for ICO payments according to internal timelines.

Reconciliation and Reporting

Classify entity expenses correctly to reflect the true nature of costs.
Support the Treasury Team by allocating and clearing all bank general ledgers.
Work with the General Ledger Team to clarify operational expense (OPEX) variances.
Prepare, review, and submit all required reports to stakeholders on time, including additional reports requested by management.

Internal Controls and Audits

Ensure the existence and adherence of internal controls across all entities.
Assist the team during internal and external audits by providing required documentation and responding to inquiries.
Take on special projects as assigned by management to improve AP processes and systems.