Admin Officer / Executive Assistant Cosmos Group

Provide comprehensive administrative and executive support to the senior management team, ensuring smooth day-to-day operations, effective coordination of tasks, and compliance with company policies and legal requirements.

Duties and Responsibilities:

• Oversee recruitment activities, including conducting interviews, managing onboarding

processes, and handling employee documentation.

• Responsible for the renewal of licenses, including the trade license, car registration, and

office Ejari, as well as ensuring the yearly employees renewal of insurance.

• Manage visa processes by coordinating employment visa applications, liaising with PRO

for visa-related matters, and assisting in top managers’ family visa applications for travel.

• Handle financial responsibilities, including processing monthly billing payments for

utilities. Payments for consultants and managing petty cash.

• Manage calendar, agendas, travel plans, and appointments for upper management

Directors.

• Handle extensive flight reservations for executives, ensuring timely and cost-effective bookings, and providing support for any changes or special requests related to top managers' travel plans.

• Handle various personal tasks assigned by the Co-Founder. Additionally, conduct research tasks as needed to support the organization's objectives.

• Purchase and maintain inventory of office equipment and stationery, administer

maintenance contracts of office equipment and facilities, and purchase pantry supplies.

• Oversee property management services, including maintenance of building and ordering

proper janitorial supplies.

• Coordinate with the Finance department on budgeting and cost-saving activities.

• Perform other ad-hoc duties and miscellaneous tasks as assigned by the Co-Founder and senior members of the company.

• Ensure accurate and organized record-keeping within the organization, including overseeing the creation, fi ling, and maintenance of documents, ensuring compliance with established documentation standards.