Assistant to CEO (EA/PA)

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Executive Support

• Manage the CEO s calendar, travel, and daily schedule.

• Prepare executive briefs and research summaries ahead of key meetings (competitor updates, market trends, client background notes).

• Assist in prioritization and decision-making by highlighting urgent items and suggesting actions proactively.

• Represent the CEO in communications with stakeholders when direct access is not possible.

• Handle executive correspondence with discretion and confidentiality.

• Act as the communication bridge between the CEO, teams, and stakeholders.

• Prepare reports, presentations, agendas, and meeting minutes.

• Track, monitor, and follow up on key projects and deadlines across departments.

Legal & Compliance

• Pre-screen legal and contractual documents (vendor agreements, service contracts, NDAs) for accuracy, completeness, and alignment with company policies before submission for legal/executive review.

• Maintain the corporate compliance calendar (government filings, annual returns, renewals, tax submissions, contract dates) and coordinate with Legal and Finance, ensuring deadlines are met.

• Update the CEO regularly on pending and completed compliance requirements.

Board Support

• Prepare board packs (CEO s report, financials, strategic updates, KPIs, project updates, and proposals requiring approval) in coordination with relevant departments.

• Draft and circulate meeting agendas in advance, ensuring alignment with Operations.

• Track and follow up on board meeting actions to ensure timely execution.

Digital & Partner Engagement

• Support CEO s digital presence (LinkedIn updates, external communications) in coordination with Marketing.

• Manage partner relations scheduling, coordination, and follow-ups for professional engagement.

• Leverage AI tools to streamline administrative tasks (expense reports, reminders, calendar coordination).

Personal Assistance

• Coordinate personal appointments, travel, and errands for the CEO.

• Provide flexible support to balance personal and professional priorities.

Office Management

• Oversee daily office operations and act as the primary contact for office matters.

• Liaise with building authorities and vendors to ensure smooth workspace operations (including parking and facilities).

• Manage office supplies, resources, and overall facility requirements.

• Budget and cost management for office-related expenses; track and suggest cost-saving opportunities.

• Ensure health, safety, and security compliance (emergency drills, safety measures).

• Coordinate office technology and systems (internet, printers, licenses), supporting IT to ensure staff have updated tools.

• Drive culture and team engagement initiatives (celebrations, recognition, wellness activities).

• Plan and execute office events and team activities.

• Support HR/Operations with onboarding, inductions, and administrative needs.

• Identify process inefficiencies in office operations and recommend improvements.