Dental Purchasing Officer American Hospital Dubai LLC

Procurement Execution

• Process purchase requisitions for dental supplies, materials, and equipment in accordance with approved procurement procedures.

• Obtains quotations, performs basic price comparisons, and ensures cost-effective purchasing aligned with approved vendor lists.

• Follows up with suppliers on purchase orders to ensure timely and accurate delivery of items, addressing discrepancies when required.

Supplier Coordination

• Maintains ongoing communication with approved dental suppliers to clarify product specifications, delivery dates, and order status.

• Supports price discussions and contract renewals by preparing relevant data for the Procurement Supervisor/Manager.

• Monitors vendor performance (quality, delivery accuracy, responsiveness) and escalates concerns appropriately.

Inventory Monitoring

• Tracks and updates stock levels for dental consumables and materials, identifying low stock and urgent replenishment needs.

• Coordinates with dental clinics/departments to validate consumption trends and adjust purchasing volumes when necessary.

• Assists in minimising waste, expiry, and overstocking by ensuring timely and appropriate ordering.

Documentation and Compliance

• Prepares and organises purchase orders, quotations, supplier records, and delivery documentation in line with procurement policies.

• Ensures all purchased items comply with healthcare quality, safety, and regulatory requirements.

• Supports audits by ensuring procurement files are complete, accurate, and properly archived.

Budget and Reporting Support

• Assists in monitoring purchasing expenses related to dental operations and ensures alignment with approved budgets.

• Generates periodic procurement reports (e.g., cost summaries, vendor comparisons, consumption updates) as requested.

• Flag unusual price increases, abnormal consumption patterns, or supply risks for supervisory review.