Document Controller Veolia Oman

We are currently seeking an experienced Document Controller to support various Veolia landfill sites across Oman. The Document Controller will be responsible for managing, organizing, and maintaining the company’s critical documentation system. This role ensures the accuracy, integrity, and accessibility of all documents in accordance with established procedures and regulatory requirements. The successful candidate will serve as the central point of contact for document control across all departments.

Responsibilities

• Create, implement, and maintain document control procedures and workflows

• Receive, process, file, and distribute technical documents (SOPs, manuals,

• drawings, specifications, contracts)

• Ensure accurate version control and prevent the use of obsolete documents

• Scan, upload, and index documents into electronic document management systems (EDMS)

• Maintain both physical and digital document archives

Procurement Administration

• Create and process Purchase Orders (POs) in accordance with the company

• procurement policies and approval workflows

• Follow up on PO status with vendors, track delivery timelines, and escalate delays to

• relevant stakeholders

• Post Goods Receipt Notes (GRN) upon delivery verification, ensuring accuracy in

• quantity and quality checks

• Coordinate with warehouse/logistics teams to confirm receipt of goods and resolve

• discrepancies

• Maintain procurement documentation and vendor correspondence files

Compliance and Audit

• Lead compliance internal audit preparation and serve as the primary point of contact for audit requests

• Prepare and present quarterly compliance reports to management, documenting adherence to policies, procedures, and regulatory requirements

• Ensure document control and procurement processes comply with ISO standards, industry regulations, and company policies

• Support internal and external audits by providing the requested documentation

• Maintain document retention schedules and execute secure document disposal per policy

• Ensure submission of all the client documents on time

• Record all internal and external communication.

Coordination and Support

• Collaborate with project managers, engineers, procurement teams, and department heads to ensure document and PO accuracy

• Train staff on document control procedures and EDMS usage

• Generate reports on document status, pending approvals, and procurement pipeline

• Respond to document and procurement inquiries from internal teams and external stakeholders