Facility Assistant

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Key Responsibilities Facility Operations & Housekeeping

• Support daily housekeeping and facility maintenance activities.
• Coordinate and supervise third-party cleaners, janitors, and maintenance vendors.
• Ensure cleanliness of offices, meeting rooms, washrooms, pantries, stores, common areas, parking, and outdoor areas.
• Assist with routine and emergency maintenance to avoid operational disruptions.
• Plan major maintenance work during off-hours or weekends when needed.
• Coordinate inspections, certifications, and maintenance of safety systems (fire alarms, extinguishers, elevators, smoke detectors, etc.) with the Safety team.
• Support facility modifications and renovations, including contractor follow-up and required approvals.
• Maintain building drawings, approvals, and records in compliance with company and local regulations.

Material & Inventory Management

• Receive building and pantry materials in the ERP system according to NOV policies.
• Verify physical delivery, quantity, and quality of materials.
• Ensure proper storage and documentation of received items.
• Maintain minimum and maximum stock levels for consumables, pantry items, and housekeeping supplies.
• Assist with equipment and furniture inventory updates.

Vendor, Finance & System Coordination

• Obtain maintenance quotations, arrange approvals, issue purchase orders, and ensure proper job completion.
• Confirm receipt of services and materials against POs and close transactions in the system.
• Coordinate with Finance for expense tracking, approvals, payments, and shared cost reporting.
• Work with IT for facility-related IT installations or troubleshooting.

Gate Pass, Reception & Administrative Support

• Prepare gate passes for materials, visitors, contractors, and service providers.
• Provide reception support when the receptionist is unavailable.
• Issue and track PPE for visitors and contractors.
• Support facility needs for events, meetings, and training.
• Coordinate with other NOV facilities when additional support or space is required.

Safety & Compliance

• Ensure compliance with NOV HSE policies and local regulatory requirements.
• Provide safety orientation to cleaners and maintenance workers when required.
• Support audits, inspections, and documentation related to safety and compliance.