Office Administrator CHPTS

1. Office Administration

• Manage day-to-day office operations and administrative activities

• Maintain organized filing systems for documents and records

• Ensure the office environment is well-maintained and efficient

2. Communication & Coordination

• Handle incoming calls, emails, and correspondence professionally

• Schedule meetings, appointments, and maintain calendars

• Coordinate communication between management, staff, and external stakeholders

3. Documentation & Reporting

• Prepare reports, presentations, and office documents

• Maintain accurate records of company data and documentation

• Ensure confidential information is handled securely

4. Office Supplies & Equipment

• Monitor office supplies and place orders when required

• Ensure office equipment such as printers, computers, and stationery are properly maintained

5. Financial & Administrative Support

• Assist with invoicing, purchase orders, and expense tracking

• Maintain petty cash records and basic administrative financial documentation

6. Vendor & Client Coordination

• Liaise with vendors, service providers, and suppliers

• Assist with client communication and scheduling meetings when required

7. Staff Support

• Assist HR with employee documentation, attendance records, and onboarding paperwork

• Support management with administrative tasks as needed