Purchase Manager

Confidential Company

Procure all required primary and secondary packaging materials including bottles, pumps, caps, labels, cartons, shrink wraps, and containers.

Monitor and execute repeat orders and new order procurement based on demand and consumption trends.

Maintain material availability to avoid any production stoppage or sales loss.

Ensure quality of materials meets internal standards; manage supplier feedback and material rejection (target: <2%).

Coordinate with QC and Warehouse teams for timely inspection and GRN processing.

Track lead times, delivery schedules, and cost performance of suppliers.

Manage procurement of fragrance oils, essential oils, ethanol, solvents, and other chemical additives.

Ensure alignment of raw material stock with production and formulation requirements.

Coordinate with R&D and QC for approvals, trials, and vendor qualification.

Source alternate vendors to mitigate risks and optimize costs.

Collaborate with Creative and Product Development teams to receive specifications for new packaging designs.

Share approved designs with suppliers and initiate mould development where applicable.

Coordinate development of new components across China, India, Local and Europe suppliers.

Ensure sample approval, item code creation, PO issuance, and readiness of packaging before launch.

Maintain a live tracker of NPD activities and report progress regularly.

Review finished goods and component stock levels.

Analyze component demand based on FG movement.

Plan and finalize order quantities for all materials in line with production and safety stock needs.

Prevent overstocking and stockouts by balancing forecast accuracy and supplier lead times.

Finalize work order quantities.

Support production scheduling by ensuring timely material readiness.

Assist in BOM creation and validation for both existing and new products.

Ensure ERP is updated with accurate BOM and item data.

Identify and develop a robust supplier base for packaging, fragrances, and general items.

Negotiate prices, payment terms, and delivery schedules to optimize cost and quality.

Evaluate vendor performance regularly and maintain an approved vendor list (AVL).

Ensure contracts are in place for high-value or repetitive procurements.

Lead and manage a team of procurement executives or buyers.

Allocate responsibilities, monitor progress, and support team training and growth.

Drive improvements in procurement processes, documentation, compliance, and cost controls.

Support audits and ensure procurement activities are aligned with internal and external compliance requirements.