Site Coordinator

Akzo Nobel Inc.

Under the guidance of Site Manager, Site HSE & IMS coordinator the primary job responsibilities are as below:

1. Manage and Maintain the Integrated Management System (IMS)
• Ensure the site complies with ISO standards (ISO 9001, 14001, 45001, etc.).
• Maintain the IMS documentation structure: policies, SOPs, work instructions, forms, manuals.
• Ensure controlled documents are updated, approved, version-controlled, and properly communicated.
• Conduct periodic reviews to ensure relevance of documents.
2. Coordinate Internal & External Audits
• Develop and execute the annual internal audit plan.
• Train and guide internal auditors.
• Conduct internal audits across departments (Production, Warehouse, QC, Maintenance, COS etc.).
• Coordinate certification and surveillance audits with external bodies.
• Track and close audit findings with clear corrective actions.
3. Drive Compliance With HSE, Quality & Regulatory Requirements
• Ensure site compliance with corporate standards
• Monitor implementation of legal and regulatory requirements related to
• Environmental permits
• Waste management
• Chemical safety
• Fire safety
• Occupational health
• Keep a compliance register on Enablon up to date.
4. Lead Corrective Actions & Continuous Improvement
• Facilitate RCA (Root Cause Analysis) sessions using tools like 5 Why, Fishbone, FMEA.
• Track non-conformities from incidents, audits, customer complaints, or process deviations.
• Drive CAPAs and ensure timely closure.
• Identify process improvement opportunities aligned to Lean, CI culture.
5. Data Management, Reporting & Performance Monitoring
• Maintain IMS performance indicators (KPI dashboards):
• Quality (defects, complaints, NCRs)
• Safety (LTIs, near misses, observations)
• Environmental (waste, emissions, energy)
• Report monthly KPIs to management.
6. Support Incident Management & Risk Assessments
• Support investigation of Safety, Quality, and Environmental incidents.
• Assist in creating and updating Risk Assessments / JSAs.
• Monitor the effectiveness of implemented controls.
7. Coordinate Management Reviews
• Organize periodic Management Review meetings.
• Compile agendas, KPI summaries, audit results, risk evaluations, and improvement plans.
• Record minutes and follow up on agreed actions.
8. Maintain Documented Evidence & Records
• Ensure all records (calibration, training, inspections, waste disposal, emergency drills) are properly filed and accessible.
• Maintain electronic and physical archives in compliance with ISO/IMS requirements.
9. Cross-functional Coordination
• Work closely with Production, QC, Maintenance, Warehouse, COS, HR, Supply Chain.
• Ensure all departments align with IMS standards and requirements.