Transport Coordinator We One FZE

1. Managing Staff Deployments

Plan and organize transport requirements to ensure availability of operational requirements and ensure all processes are followed. Responsible for staff transport arrangements both regular and/or special trips, Ensure all staff are reach to respective location on time, oversee and schedule the day to day activities of transportation employees, liaison with the operations team on all transport-related tasks for better service and value to the client and identifying any potential shortfalls. Find out appropriate solutions for

adhoc transportation / logistic issues.

2. Fleet Management

Coordinates the maintenance, repair and upkeep of owned and rental vehicles. Should adhere to security and operational procedures. Managing vehicles with regards to day-to-day maintenance records both mechanical and GPS systems.

Observing vehicle maintenance cost. Develop, implement and monitor processes and control to ensure a watertight usage of vehicles to avoid personal usage. Collect and verify the Rent-A-Car bills ensure timely submission to finance for payment. Monitor open fuel card.

All accidental / incidental damages must be informed LINE Manager.

3. Team Management

Communicate effectively with all of transportation employees, Manage conflict. Provide supervision, guidance on day-to-day activity and identify training needs for team. Act as a liaison between the teams and LINE Manager.

4. Operational Support

Plan the transport operation to deliver optimum quality, performance and cost effectiveness. Make sure a detailed plan is distributed of transportation employees. Accountable for prepare duty rosters on weekday / off-day shifts (Day and Night) based upon the client needs / requests to meet the operational desires. Must be available on call 24/7 for deployment-related calls.

5. Reporting / Administrative Support

Prepare and verify the time and attendance records of the drivers and monthly inter-departmental reports.

Assist supervisor in duties pertaining to transportation issues in supervisor’s absence.

Other duties as assigned by the supervisor or administrative staff which is consistent with the

general requirements.