Accommodation Administrator

Wood

The key objectives for this role are:

To manage and coordinate company-provided accommodation facilities, ensuring proper allocation, maintenance, compliance, and welfare standards for employees and subcontractors.

Accommodation Management

• Allocate rooms to employees as per company policy
• Maintain updated accommodation occupancy records
• Coordinate check-in and check-out processes
• Ensure proper segregation and room standards (as per project/client requirements).

Camp & Facility Coordination

• Liaise with camp operators and facility management teams
• Monitor housekeeping, cleaning, and hygiene standards
• Ensure compliance with HSE and municipality regulations
• Conduct routine inspections of rooms and common areas.

Documentation & Reporting

• Maintain accommodation database and room allocation logs
• Prepare monthly occupancy reports and cost reports
• Track camp capacity versus manpower mobilization plans
• Maintain employee accommodation agreements and records.

Employee Welfare Support

• Address employee accommodation complaints and resolve issues
• Coordinate maintenance requests (AC, plumbing, electrical, etc.)
• Ensure adequate utilities supply (water, electricity, internet)

Vendor & Contract Coordination

• Coordinate with accommodation providers and landlords
• Monitor camp service contracts and invoices
• Verify bills against occupancy reports before submission to accounts

Compliance & HSE

• Ensure adherence to UAE labor law accommodation standards
• Support HSE inspections and audits
• Implement emergency response procedures within accommodation facilities