Accounting/Auditor Supervisor

Client of Hirelebanese

The Accounting Supervisor is responsible for overseeing the reconciliation and verification of financial balances of the company. The role includes supervising junior auditors, ensuring that all accounting records are accurate, properly supported, and reconciled with internal and external documents.

The Accounting Supervisor will lead the reconciliation process, review the work performed by junior auditors, investigate discrepancies, and ensure that financial records comply with accounting standards and company policies.

2. Key Responsibilities

2.1 Supervision of Reconciliation Process

• Plan and organize the reconciliation of all major balance sheet and income statement accounts.
• Assign reconciliation tasks to junior auditors.
• Monitor progress and ensure deadlines are met.
• Review reconciliation schedules prepared by junior auditors.

2.2 Bank Reconciliation Oversight

• Supervise the reconciliation of all company bank accounts.
• Review bank statements and reconciliation reports.
• Ensure proper treatment of:
• Outstanding cheques
• Deposits in transit
• Bank charges
• Bank errors

2.3 Accounts Receivable Monitoring

• Supervise reconciliation of customer accounts.
• Review aging reports and identify overdue balances.
• Ensure balances match supporting invoices and collections.
• Coordinate with the sales department regarding disputed balances.

2.4 Accounts Payable Supervision

• Oversee reconciliation of supplier accounts with vendor statements.
• Ensure invoices are properly recorded.
• Investigate discrepancies between company records and supplier balances.
• Monitor outstanding payables.

2.5 General Ledger Reconciliation

• Ensure that all general ledger accounts are reconciled, including:
• Fixed assets
• Accrued expenses
• Prepaid expenses
• Taxes payable
• Provisions
• Advances and deposits
• Intercompany balances

The supervisor must verify that each balance is supported by appropriate schedules and documentation.

2.6 Discrepancy Investigation

• Identify and investigate differences discovered during reconciliations.
• Analyze the root cause of discrepancies.
• Propose corrective accounting entries when necessary.
• Ensure proper documentation of adjustments.

2.7 Review of Supporting Documentation

• Verify the validity of supporting documents including:
• Invoices
• Contracts
• Payment vouchers
• Bank confirmations

Ensure transactions are properly authorized and recorded.

2.8 Reporting

• Prepare and present reconciliation reports including:
• Summary of reconciled accounts
• List of unresolved discrepancies
• Recommended adjustments
• Risk areas identified during reconciliation

Reports must be submitted to management on a periodic basis.

3. Internal Control Responsibilities

The Accounting Supervisor must ensure:

• Proper segregation of duties
• Compliance with company accounting policies
• Accuracy and reliability of financial records
• Implementation of internal controls over financial reporting

The supervisor must also recommend improvements to accounting procedures where weaknesses are identified.

4. Supervision and Team Management

• Provide guidance and training to junior auditors.
• Review and approve working papers prepared by the team.
• Ensure proper documentation of reconciliation work.
• Evaluate the performance of junior staff involved in the reconciliation process.

5. Deliverables

The Accounting Supervisor must ensure completion of:

• Reconciled balance sheet accounts
• Detailed reconciliation schedules
• List of discrepancies and explanations
• Adjusting journal entries where necessary
• Final reconciliation report submitted to management