Administrative Assistant CLEANCO TRADING, IMPORTING & SERVICES L.L.C

Job Description

We are seeking a proactive and well-organized Administrative Assistant to support day-to-day office operations and ensure smooth workflow across departments. The ideal candidate should have strong communication skills, the ability to multitask, and a professional approach to internal and external stakeholders.

Key Roles & Responsibilities

Administrative Support

• Manage daily office operations and provide administrative support to the management team.
• Maintain and update records, files, and documentation in an organized manner.
• Handle incoming and outgoing emails, calls, and correspondence.
• Prepare reports, meeting minutes, memos, and other required documents.
• Assist in scheduling appointments, meetings, and coordinating calendars.

Office Coordination

• Ensure office supplies, stationery, and equipment are adequately stocked.
• Coordinate with vendors, service providers, and maintenance personnel as needed.
• Support the team in organizing internal events, meetings, and logistics.

Documentation & Filing

• Maintain confidential documents, staff records, and filing systems.
• Assist in preparing contracts, agreements, and other administrative paperwork.
• Ensure timely filing and proper documentation as per company procedures.

Communication & Customer Service

• Serve as the first point of contact for visitors and guests.
• Handle inquiries professionally and direct them to the appropriate departments.
• Provide support to internal employees with administrative needs.

HR & Operational Support (as assigned)

• Assist in onboarding processes and coordination with HR.
• Track attendance, leave records, and update HR on documentation (if assigned).
• Support operations team with coordination tasks when required.