Administrative Assistant

Cando Real Estate Broker

Main Responsibilities - Cando Holiday Home Rental

• Prepare daily schedules for Guest Relations Officers (GRO), focusing on guest check-ins and check-outs.
• Organize and supervise routine property maintenance and repairs.
• Follow up on cleaning and maintenance calendars with the guest relations team.
• Coordinate with cleaning and maintenance teams based on property-specific requirements.
• Manage listings across multiple platforms (Dubizzle, Property Finder, Bayut, Booking.com , Airbnb, TripAdvisor, etc.)
• Support the Holiday Homes Manager with bill payments, DTCM and Tourism Fee compliance, and legal management.

Communication Handling:

• Liaise with building and community management teams for operational coordination.
• Manage emails, contacts, and required documents related to each property and reservation.
• Prepare necessary access passes for cleaning, maintenance, and guest entry.
• Ensure effective communication with cleaning and maintenance companies for timely task completion.

Reports:

• Maintain and update daily reports tracking cleaning and maintenance progress.
• Keep accurate records of property-related expenses, cleaning, and maintenance costs.
• Prepare end-of-day reports summarizing completed tasks and follow-up requirements.
• Generate next-day schedules to ensure operational readiness.

Inventory & Supplies:

• Oversee the management of property inventory, supplies, and equipment to ensure availability.
• Maintain detailed records of keys, Wi-Fi credentials, parking info, and other essential property details.
• Track stock movements in and out of properties accurately.

Secondary Responsibilities (as needed) Cando Real Estate Broker:

• Provide back-office support to the admin manager, agents, and the real estate team.
• Draft contracts, tenancy agreements, MOUs, NOCs, and other required legal documents.
• Manage real estate listings across various platforms (Dubizzle, Property Finder, Bayut, Propspace, etc.).
• Familiar with Trakheesi System, Dubai Rest, and DLD registration processes.
• Manage real estate deal paperwork, including MOUs and tenancy agreements.
• Ensure compliance with Dubai real estate regulations and property rules.