Assistant

European Bank for Reconstruction and Development

Provide comprehensive administrative and operational support to approximately 15 bankers, including secretarial duties, travel coordination, meeting and event organisation, SAP-related tasks, and project-related administrative support. This includes a range of ad hoc office management responsibilities such as supporting office moves, retreats, and Resident Office (RO) events, as well as providing cover for colleagues (e.g. assistants, receptionists, Executive Assistants) as required

Act as a focal point for ITC, IMC, and security matters, as required

Screen telephone calls, taking messages and passing them on as appropriate, providing a professional front of house service

Distributions of mail, sending out fax messages ensuring the correct correspondence gets to the correct EBRD staff member

Manage the diaries of the Bankers if required to assist with the smooth running of the office and key stakeholder s schedules

Proof read and draft routine business correspondence for Banker s signature, editing, photocopying, scanning and binding documents

Organising conference calls, video conferences, and internal and external meetings

Travel arrangements for business trips, including visa arrangements, preparation of ECFs, and follow-up on reimbursement processes

Providing administrative support in project preparation/ due diligence/ monitoring: updating projects databases and filing project documents, preparation of contract request forms, communication with TC team

Maintaining the filing system to ensure instant retrieval of up-to-date information (Project link)

Updating DTM entries as per OPSCOM minutes and memos

OpsCom preparation: video-link organising

Assist in the organisation of workshops and seminars, including preparation of presentations for internal and external meetings

Working with visiting missions in the related areas

Provide reception cover as required

Other ad hoc secretarial and administrative duties as required

Depending on RO to assist two-three lawyers and deal with OGC related issues particularly processing of POAs related to the project; processing of legal documentation, safekeeping; completion of OGC forms Translation of short documents (max. 1,5-2 pages)

Depending on RO working with petty cash payments can be required

Depending on RO may be assigned to coordinate in visa/registration issues, liaise with the MFA