Assistant Manager - Administration

The Red Sea Development Company

Job Purpose

The Assistant Nursery Administration Manager plays a key role in supporting the effective and efficient operation of a landscape nursery. This position involves assisting with financial management, inventory control, quality assurance, stakeholder communication, and policy compliance, ensuring the smooth running of administrative processes within the nursery.

Key Responsibilities

Budgeting & Expense Management: Assist in preparing and monitoring the budget for administration activities, track expenses, generate reports, and identify cost-saving opportunities.

Inventory Management: Support inventory control by tracking stock levels, forecasting demand, and ordering plant materials and other necessary goods.

Quality Control: Ensure that all plant materials and goods meet the organization’s quality standards, including inspecting deliveries, monitoring performance, and resolving any quality-related issues.

Administrative Support: Provide administrative support across departments by managing schedules, coordinating meetings, and maintaining records.

Operational Improvement: Assist in identifying operational inefficiencies and implement changes to enhance productivity and streamline processes.

Stakeholder & Government Communication: Maintain regular communication with stakeholders and government bodies regarding nursery operations.

Policy & Compliance: Assist in the development and enforcement of administrative policies and ensure compliance with internal procedures and external regulations.

System Management & Training: Oversee nursery systems and ensure they function properly, providing necessary training to staff on system usage.

Project Management: Collaborate with cross-functional teams on projects, ensuring proper planning, execution, and monitoring of timelines, resources, and deliverables.

Documentation & Record-Keeping: Maintain accurate documentation of administrative activities, including contracts, leases, insurance, and employee records, ensuring legal and regulatory compliance.

Guest Management & Official Visits: Organize and manage official visits to the nursery, ensuring a positive guest experience.

Office Management: Oversee the organization and distribution of office space for employees, ensuring a well-maintained and efficient office environment.

Policies, Systems, Processes, and Procedures

Follow established policies, processes, and operating procedures to ensure consistent and controlled work performance.

Assist in preparing timely and accurate reports to meet corporate and functional requirements.

Safety, Quality & Environment

Adhere to safety, quality, and environmental policies to ensure employee safety, regulatory compliance, and high-quality service/product delivery.

Continuous Improvement

Contribute to identifying opportunities for process improvements, cost reductions, and productivity enhancements based on international best practices.

Internal and External Stakeholders

Internal: Nursery Staff, Nursery Leadership, RSG Support Functions

External: External stakeholders and government bodies as needed.

Job Requirements

Education: Bachelor's degree in business administration, horticulture, or a related field.

Experience: 4-6 years of experience in administration, management, or a related field.

Skills:

Proficient in English, both written and spoken.

Strong organizational and prioritization abilities.

Excellent numeracy, attention to detail, and accuracy.

Strong analytical, problem-solving, and decision-making skills.

Ability to thrive in a multi-cultural environment.

Excellent communication skills for engaging with stakeholders, customers, and regulatory bodies