Associate | Audit & Assurance | Admin Deloitte

During your tenure as an Admin Associate, you will demonstrate your capabilities in the following areas:

• Manage employee insurance requirements to ensure compliance and timely renewals.
• Procure and oversee office supplies, maintaining optimal inventory levels and vendor relationships.
• Monitoring the staff time and attendance report.
• Greet and assist visitors, ensuring a professional and welcoming office environment.
• Handle end-to-end travel arrangements and visa processing, including application, cancellation, and extension for employees.
• Provide comprehensive administrative support to employees and senior management, facilitating smooth day-to-day operations and efficient office functioning.
• Establish and maintain strong relationships with vendors and suppliers; obtain and evaluate offers and quotations to ensure cost-effective procurement and manage business relationship clearances and whitelisting procedures.
• Arrange and document meetings, including scheduling and preparing accurate minutes of meetings (MOM).
• Maintain accurate and organized filing systems, incorporating checklists to ensure completeness and easy retrieval.
• Coordinate vendor communications, logistics arrangements, and reservations for hotels and restaurants to support business activities.

Leadership capabilities:

• Builds own understanding of our purpose and values; explores opportunities for impact.
• Demonstrates strong commitment to personal learning and development; acts as a brand ambassador to help attract top talent
• Understands expectations and demonstrates personal accountability for keeping performance on track
• Actively focuses on developing effective communication and relationship-building skills
• Understands how their daily work contributes to the priorities of the team and the business

Qualifications:

• Degree in secretarial skills or related field and/or a university degree
• Excellent verbal and written communication skills
• An excellent telephone etiquette, verbal communication and strong interpersonal skills
• A positive attitude to dealing with people including staff, clients and suppliers at all levels
• Knowledge and ability to use proficiently standard office computer software, including word-processing, databases and spreadsheets
• Ability to use email and Internet applications
• Well-developed organization and time management skills, and the ability to work on own initiative, accurately to tight deadlines, and to prioritize between conflicting demands
• Ability to work independently, including maintaining filing systems, databases and straightforward diary management
• Ability maintain trust and confidentiality in the provision of administration support
• Advanced level of technical proficiency and computer literacy (Word, Excel, PowerPoint, Microsoft Management)
• Fluency in English (reading, speaking, and writing). Preference will be given to bilingual candidates (Arabic/English).