CEO Executive Assistant

Hala Call

Role Overview

We are looking for a highly organized, proactive, and trusted Executive Personal Assistant to support the Founder & CEO of a fast-growing telecommunications company.

This role goes far beyond traditional administrative work. The Executive PA will act as the CEO s execution partner, ensuring follow-ups, coordination, communication discipline, and daily organization across internal teams, customers, partners, and stakeholders.

This role requires maturity, discretion, discipline, and strong follow-through.

Key Responsibilities

• CEO Support & Time Management
• Manage the CEO s calendar and priorities
• Schedule and organize internal and external meetings
• Prepare agendas and briefing notes before meetings
• Ensure meetings are purposeful and time-efficient
• Protect the CEO s time by filtering noise and interruptions

Meeting Management & Follow-Up

• Attend key meetings (internal and external when required)
• Capture decisions, action items, and responsibilities
• Send structured follow-up emails after meetings
• Track execution of agreed actions
• Ensure no decision or commitment is lost or forgotten

Internal Coordination & Execution Tracking

• Follow up with department heads on assigned tasks
• Track deadlines, progress, and blockers
• Maintain execution lists and status updates
• Escalate delays or risks professionally and on time
• Ensure alignment between teams

Communication & Documentation

• Ensure official communication is done via email
• Draft and organize professional emails on behalf of the CEO
• Maintain organized records of decisions and correspondence
• Coordinate with internal teams, partners, and customers
• Ensure clarity, traceability, and professionalism in communication

External Coordination

• Coordinate meetings and follow-ups with:
• Customers
• Partners
• Operators
• Consultants
• Service providers
• Handle logistics, scheduling, and documentation
• Never negotiate only coordinate and follow through

Governance & Process Support

• Support the CEO in enforcing internal processes and discipline
• Help maintain structure and organization across the company
• Ensure teams follow agreed workflows and timelines
• Prepare weekly summaries and status updates for the CEO

What This Role Is NOT

• Not a secretary role
• Not a decision-making role
• Not a sales role
• Not a technical role
• Not a personal errands role

This role is about execution, coordination, and discipline.

Required Skills & Profile

• Excellent organizational and follow-up skills
• Strong written and verbal communication (English required; Arabic is a plus)
• High level of professionalism and discretion
• Ability to manage multiple priorities calmly
• Strong sense of responsibility and ownership
• Comfortable dealing with senior stakeholders
• Tech-savvy (email, calendars, documents, basic tools)

Why This Role Is Important

• You will work directly with the Founder & CEO
• You will see the full picture of the business
• You will be trusted with sensitive information
• You will play a key role in keeping the company organized and focused

This role can grow into a Chief of Staff type position over time.