CEO Executive Assistant

Musandah FM

Executive Support

• Manage the CEO s calendar, priorities, and correspondence.
• Draft, review, and prepare reports, presentations, Arabic and English executive communications, and official governmental memos.
• Attend internal and external meetings with the CEO (or on their behalf) and prepare accurate meeting minutes, ensuring timely circulation with clear action items and follow-up.
• Coordinate meetings, including agenda setting, material preparation, and documentation.

Strategic & Operational Coordination

• Act as a primary liaison between the CEO and department heads to ensure alignment of organizational priorities.
• Track and monitor key initiatives and strategic projects, highlighting risks, delays, and required interventions.
• Provide analysis and insights to support executive decisions.
• Create and consolidate departmental sheets and dashboards to provide the CEO with accurate, clear, and timely overviews of business performance.

Governance & Reporting

• Support in preparation of board materials, leadership reports, and business reviews.
• Consolidate departmental inputs into executive-level reporting.
• Maintain accurate records of executive actions, approvals, and outcomes.

Confidentiality & Professionalism

• Handle sensitive information with integrity and discretion.
• Represent the CEO s office professionally with internal and external stakeholders.
• Ensure a structured, detail-oriented, and well-organized workflow across all activities of the CEO s office.

Skills & Competencies

• Exceptional organizational and time-management skills.
• High attention to detail and accuracy in documentation and reporting.
• Strong communication skills in both Arabic and English.
• Ability to prioritize and manage multiple tasks under pressure.
• Strong interpersonal skills and ability to liaise effectively across internal and external stakeholders.
• Discretion and professionalism in handling confidential information.
• Analytical mindset with the ability to prepare clear dashboards and consolidate information.

Technical Skills

Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) with advanced ability in Excel for creating dashboards, reports, and data consolidation.

Language Skills

Excellent command of both Arabic and English (written and verbal). Arabic fluency is essential for governmental communications.