Commercial Manager

United Developers

KEY RESPONSIBILITIES & ACCOUNTABILITIES:

Procurement & Vendor Management

• Manage end-to-end procurement processes, including tendering, supplier selection, contract negotiation, and purchase order management.
• Ensure compliance with the approved Procurement Policy and contribute to its periodic updates.
• Coordinate with department heads to forecast procurement needs and plan sourcing strategies accordingly.
• Maintain an approved vendor list with periodic evaluation of vendor performance in terms of quality, cost, and delivery timelines.
• Support digital procurement platforms such as Yardi Procure-to-Pay or equivalent systems.

Budgeting & Cost Control

• Assist in the preparation, consolidation, and review of departmental budgets.
• Monitor actual expenditures against budgeted figures and prepare variance analysis reports.
• Track project-based costs and support cost-saving initiatives across departments.
• Provide cost estimates and financial insights for procurement and operational planning.

Invoicing & Financial Operations

• Supervise the preparation, verification, and timely issuance of purchase orders, GRNs (Goods Receipt Notes), and supplier invoices.
• Oversee invoice entry and early-stage approvals in the financial system to ensure accuracy and timeliness.
• Coordinate with the finance department for the timely processing of payments and reconciliation of vendor accounts.
• Maintain records of invoices, contracts, and supporting documentation for internal audits and reporting.

Reporting & Analysis

• Generate monthly commercial reports including procurement status, budget utilization, and vendor performance.
• Develop dashboards and reporting tools to track KPIs related to procurement efficiency, cost savings, and invoice turnaround times.
• Identify and flag any irregularities, overspending, or non-compliance in commercial transactions.

Compliance & Risk Management

• Ensure compliance with company policies, procurement guidelines, and applicable regulatory requirements.
• Work closely with internal audit and finance teams to address audit findings and improve control measures.
• Identify and mitigate risks related to suppliers, pricing, and contract performance.