Contracts Administrator Omnium International Limited

Duties & Responsibilities:

• Maintain and organise all project-related contracts, including main works contracts, subcontracts, consultancy agreements, and variations.
• Ensure all contractual documents are accurately filed, tracked, and readily accessible.
• Monitor key contractual dates, milestones, and obligations, proactively alerting the project team of upcoming deadlines.
• Assist in the preparation and review of contract amendments, variations, and claims.
• Maintain a register of all contractual correspondence and ensure timely responses.
• Establish and maintain a robust document control system for all contract-related documentation.
• Ensure the accurate and timely distribution of contractual documents to relevant stakeholders.
• Track document submissions, approvals, and revisions.
• Maintain an up-to-date record of all project drawings, specifications, and other technical documents relevant to the contracts.
• Serve as a key point of contact for contract-related inquiries from internal and external stakeholders.
• Facilitate effective communication between the project team, client, contractors, and consultants on contractual matters.
• Prepare and circulate contractual notices and correspondence as required.
• Assist in the preparation of reports on the status of contracts and potential risks.
• Assist in the processing of payment applications, ensuring compliance with contractual terms.
• Track and monitor payment certificates and invoices.
• Support the project team in managing contractual financial matters.
• Ensure that all contract administration activities are carried out in accordance with company policies and procedures.
• Assist in ensuring compliance with relevant local laws and regulations.
• Contribute to the development and improvement of contract administration processes and templates.
• Provide administrative support to the Project Manager and Commercial Manager on contract-related matters.
• Assist with the preparation of presentations and reports.
• Undertake any other duties as reasonably required.

Key Skills & Requirements:

• A minimum of 10 years of experience in Contract Administration or Management is required.
• Minimum 3 years experience in the UAE.
• Sound understanding of standard forms of construction contracts (e.g., FIDIC, JCT).
• Familiarity with contract administration principles, practices, and procedures.
• Understanding of project management principles and the construction lifecycle.
• Detail-oriented with strong organisational skills.
• Proficient in contract management software and Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Strong time management skills with the ability to handle multiple priorities.