Event Project Director

Hwadi

Job Description
The Event Project Director is responsible for leading, planning, and overseeing high-profile
events from concept to execution. This role ensures that all project components: creative,
operational, financial, and strategic align with client expectations and organizational objectives.
The Event Project Director leads cross-functional teams, manages key stakeholders, and
ensures the delivery of exceptional event experiences.

Responsibilities
1. Project Leadership & Management

Lead the full lifecycle of event projects, from initiation and planning to execution and post-event evaluation.

Develop comprehensive project plans, timelines, scopes of work, and deliverables.

Ensure all project milestones are met and align with client objectives and internal standards.

Conduct regular project status meetings, tracking progress and addressing any issues proactively.

2. Client & Stakeholder Management

Serve as the primary point of contact for clients, maintaining strong and trusted relationships.

Understand client goals and translate them into actionable project plans.

Manage expectations, approvals, and communication with clients and partners.

3. Creative & Concept Development

Collaborate with creative teams to develop event concepts, themes, and experiences.

Ensure creative output aligns with project goals, brand guidelines, and strategic direction.

Review and approve creative presentations, proposals, and concepts.

4. Budget & Financial Oversight

Create and manage project budgets, ensuring financial accuracy and profitability.

Oversee procurement, vendor negotiations, and cost control processes.

Provide financial reports and updates to senior management.

5. Team Leadership & Coordination

Lead, mentor, and supervise cross-functional project teams including operations, creative, production, and logistics.

Assign tasks, set priorities, and ensure effective collaboration.

Manage external partners, agencies, suppliers, and contractors.

6. Operations & Production Oversight

Ensure all operational components including logistics, production, staffing, and technical requirements are delivered to the highest standards.

Oversee permits, risk assessments, safety protocols, and compliance with regulations.

Conduct on-site supervision during event build-up, execution, and dismantling.

7. Quality Assurance & Performance Evaluation

Implement quality control measures throughout the project.

Lead post-event evaluations to assess performance, identify improvements, and report results.

Ensure continuous improvement in processes and event execution.

Education and Experience
Bachelor s degree in Event Management or a related field, PMP certified.

8 10 years of experience in event management, with at least 5 years in a senior or project director role.

Proven track record managing large-scale, high-budget events.

Strong knowledge of event production, creative processes, and operational logistics.

Exceptional project management and multitasking abilities.

Excellent communication, leadership, and client management skills.

Proficient in project management tools and software.

Ability to work under pressure and in fast-paced environments.

Arabic speaker.

Knowledge and skills
Strategic thinking and problem solving

Leadership and team management

Strong attention to detail

Budget management

Vendor and stakeholder negotiation

Time management and prioritization

Creativity and innovation

Adaptability and resilience