مساعد تنفيذي

Marsh & McLennan Companies, Inc.

صاحب عمل نشط

نشرت قبل 8 ساعات

الخبرة

3 - 5 سنوات

موقع العمل

ابوظبي - الامارات

التعليم

أي تخرج()

الجنسية

أي جنسية

جنس

غير مذكور

عدد الشواغر

1 عدد الشواغر

الوصف الوظيفي

الأدوار والمسؤوليات

Job Overview:

The provision of a bilingual (English/Arabic) executive level administrative support to 1-3 Partner level consultants.

Key Responsibilities:

Business Development:
Build relationships with clients and clients EAs
Understand the business goals and objectives of each supported Partner and help to push them forward proactively
Lead the administrative support of RFPs/tender responses
Maintain and update current list of contacts and business activities in CRM database
Track and maintain sales activity/pipeline with each Partner
Proactively spot clients that haven't been called upon and/or who need follow up
Execute requested follow-up calls for client mailings
Assist the Marketing Department with the co-ordination of customized mailings
Prepare letters, proposals and other documents using Oliver Wyman formatting styles

Calendaring:
Maintain diaries for Partners, scheduling internal and external meetings, communicating with clients and infrastructure staff as appropriate
Proactively spot opportunities to add internal and external meetings; interviews, staff meetings, follow up
Assist with scheduling for complex projects as requested by the Partner and/or project team

Travel Arrangement:
Coordinate travel and accommodation, book cars, rail tickets, etc.
Coordinate with mobility and HC to obtain relevant business visas/work permits
Develop understanding of Partner scheduling and travel preferences
Coordinate travel efficiently by grouping client meetings where possible (you're in Paris to see XYZ Company, shall I try to set up a meeting with X Company because we haven't spoken to them for three months)

Daily administration:
Manage documents and project deliverables when requested
Notify staffing and Practice EAs of extensions/re-negotiations
Manage storage or disposal of confidential client information
Act as central point of contact for all assigned Partner administrative needs, liaise with other support departments as necessary

Timesheet and Expense Reporting:
Prepare monthly timesheets for each assigned Partners
Prepare all expense reports and/or delegate to a team assistant when necessary
Request Purchase Orders (POs) as needed for relevant project teams

Team Support:
Provide coverage for EAs who are out of the office to ensure seamless support to Principals/Partners
Provide short-term coverage for Principals/Partners who may be in the midst of an EA assignment transition or who are new to the Firm
Provide training and support to new EAs
Participate in team meetings and projects with an eye to improving processes and the overall performance of the EA team

Experience Required:
At least three years' experience at working in a similar role.
Experience in financial services, management consultancy and/or a professional services environment a plus

القطاع المهني للشركة

المجال الوظيفي / القسم

الكلمات الرئيسية

  • أوليفر وايمان - مساعد تنفيذي - أبوظبي

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