Executive Assistant

Client of Business Lobby

Our client, one of Beirut s most iconic business landmarks, is hiring an Executive Assistant to join their team in Beirut -Lebanon.br>The ideal candidate will provide proactive and professional support to the executive by managing schedules, communications, documents, and daily operations, ensuring efficiency and smooth workflow.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Prepare, review, and organize documents, reports, presentations, and correspondence.
• Screen and prioritize emails, phone calls, and requests; respond or redirect as needed.
• Maintain organized digital and physical filing systems.
• Conduct research and compile information to support executive decision-making.
• Track expenses and prepare reports, reimbursements, and administrative documentation.
• Draft professional emails, memos, and internal communication on behalf of the executive.
• Liaise with department heads, staff, clients, and external partners to ensure smooth operations.
• Assist with personal tasks and errands as required to support executive efficiency.
• Anticipate executive needs and act proactively to support decision-making.
• Handle pressure, meet deadlines, and ensure smooth day-to-day operations.

Qualifications

• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication in English (Arabic a plus).
• Proficient in Microsoft Office, Google Workspace, and CRM tools.
• Discreet, reliable, and able to handle sensitive information.
• Ability to work independently, prioritize, and meet deadlines.
• Professional, proactive, and committed to supporting leadership.