Executive Assistant HVQ Holding LLC

We are seeking a high-caliber, multilingual Executive Assistant to operate as a strategic partner to senior leadership, combining executive support with analytical thinking, systems building, and business problem-solving capabilities.

This is not a traditional EA role.

• The successful candidate will function as a hybrid of:

1. Executive Assistant

2. Analyst

3. Operator / Junior Chief of Staff

You will be deeply embedded in both business and personal workflows, acting as a force multiplier for executive decision-making, structuring ambiguity, and driving execution through data, systems, and proactive ownership.

The ideal candidate holds an MBA or strong analytical degree, has project management experience, and thrives in high-performance, multicultural environments.

Executive Leverage & Administration

• Own and manage the Director’s calendar as a strategic asset, prioritizing based on ROI and impact

• Act as a gatekeeper for communications and decision flow

• Prepare and review high-level correspondence, reports, and presentations

• Handle confidential and sensitive matters with utmost discretion

• Integrate and manage both professional and personal scheduling seamlessly

  
  

Analytical & Decision Support (Key Differentiator)

• Conduct structured research on markets, companies, and investment opportunities

• Prepare:

1. Briefing notes

2. Business summaries

3. Decision memos

• Translate complex data into clear, actionable insights

• Build simple models, frameworks, and structured outputs to support decision-making

Systems, Tools & Process Optimization

• Design, implement, and optimize workflows across:

Email, calendar, CRM, and task management systems

• Build dashboards and trackers using:

Notion, Excel, Airtable, or similar tools

• Utilize AI tools (e.g., ChatGPT, automation platforms) to:

1. Draft communications

2. Summarize data

3. Accelerate research

• Identify inefficiencies and automate repetitive processes

Project & Execution Management

• Track strategic initiatives and ensure execution momentum

• Coordinate across cross-functional teams and stakeholders

• Translate ideas into structured execution plans

• Ensure timelines, deliverables, and priorities are met

Communication & Output Management

• Draft high-quality:

1. Emails

2. Investor communications

3. Internal memos and reports

• Prepare meeting agendas, briefs, minutes, and follow-ups

• Maintain clear, concise, and executive-level communication standards

Travel, Events & Lifestyle Integration

• Manage complex international travel and logistics

• Coordinate meetings, leadership events, and executive engagements

• Handle personal matters with professionalism and confidentiality

• Align personal and business priorities across time zones