مساعد تنفيذي Gulf Air

Financial Management:

• Support Line Manager in daily administrative and operational activities.
• Review of updated Manuals at periodic intervals to verify its relevance and for future audit purpose.
• Establish Office administrative procedures and implement approved best practices.
• Maintain a good data base and all relevant files of various communications received and sent to various Internal & External parties from CXXO Office.
• Execute effective required controls over incoming and outgoing emails, letters, circulars, memos, SOPs and Manuals relevant to CXXO Office functions.
• Administer circulation of circulars to relevant distribution list parties
• Support Line Manager with draft letters concerning department subjects.
• Department related HR matters.
• Maintaining the current filing and database system and looking for ways to improve the current systems.

Reports and Database Management:

• Collect relevant data from departments for submission of necessary reports to senior management.
• Organize, collect and compile reports that are received at an adhoc basis when requested by CEO Office and / or various internal / external stakeholders.
• Other adhoc reports as requested by executive management in a timely manner.

Management of Meetings/Conferences/Workshops:

• Plan, manage and organize meetings/conferences and travel plans for Line Manager.
• Prepare relevant presentation material in terms of concepts, processes and documents as desired by Line Manager in close consultation with senior Leadership team.
• Prepare and coordinate follow up actions within department team as directed by Line Manager.
• Organize and coordinate the end to end activities for various team workshops.

Skilled Support/ Other tasks:

• Professional assistance to senior management members within the team.
• Execution of Complex duties as entrusted by CXXO and dealing with sensitive/confidential information pertaining to business with high levels of integrity.
• Ensure compliance and adherence to organization policies by all departments and bring to the notice of CXXO of any deviations.