Executive Assistant Novartis

Summary
As the Executive Assistant to the Country President, you will serve as a strategic partner and trusted advisor, ensuring operational excellence and enabling the Country President to focus on high-impact priorities. This role demands exceptional organizational skills, discretion, and agility to manage complex workflows in a fast-paced, multinational environment. You will coordinate the leadership team s operating rhythm, manage sensitive information, and translate strategic priorities into actionable plans and measurable outcomes.
About the Role
Key Responsibilities
Executive Support & Leadership Coordination
• Manage and optimize the Country President s calendar, prioritizing strategic engagements and anticipating contingencies.
• Prepare high-quality executive materials, including briefings, presentations, decision papers, and reports.
• Maintain an action and decision tracker to ensure accountability and timely execution across leadership initiatives.
Governance, Compliance & Risk Management
• Oversee governance processes, including leadership meetings, quarterly reviews, compliance forums, and audit preparation.
• Ensure strict adherence to company policies and local regulations, safeguarding confidentiality and compliance.
• Coordinate mandatory reporting and maintain audit-ready documentation.
Stakeholder Engagement & Communication
• Act as a liaison between the Country President and internal/external stakeholders, including regional/global teams and industry bodies.
• Support external engagements with strategic partners, ensuring protocol compliance.
• Draft and review executive communications for internal and external audiences, maintaining tone and brand consistency.
Project & Event Management
• Track strategic initiatives, monitor progress, and manage interdependencies.
• Organize leadership offsites, cycle meetings, and high-impact events, ensuring seamless execution from planning to follow-up.
• Coordinate selected marketing activities within the region, including branding support for events, promotional materials, and alignment with corporate communication guidelines.
• Collaborate with cross-functional teams to ensure events and marketing initiatives reinforce strategic priorities.
Operational Excellence
• Oversee travel arrangements, expense management, and vendor coordination.
• Maintain secure archiving of sensitive documents and enforce information governance standards.
Qualifications & Experience
• Bachelor s degree in Business Administration, Communications, or related field; Master s degree preferred.
• 7 10 years of experience supporting senior executives in a multinational environment; pharma/healthcare experience is a plus.
• Fluency in French, Arabic and English required.
• Advanced proficiency in Microsoft 365 and familiarity with enterprise tools ; Power BI knowledge is an advantage.
• Proven ability to manage confidential information and exercise sound judgment.
• Strong project management skills; certification is a plus.
• Experience in event management and marketing coordination is highly desirable.
Core Competencies & Requirements
Core Competencies
• Handles sensitive matters with integrity and professionalism.
• Builds trust and influences effectively across diverse teams.
• Implements structured processes and ensures compliance.
• Communicates clearly and delivers impactful messaging.
• Adapts quickly to changing priorities and thrives under pressure.
• Drives initiatives to completion with accountability.
• Embodies company values and champions diversity and inclusion.
• Managing crises and complex situations.
• Working across cultures and collaborating beyond boundaries.
Skills
• Quality decision-making and resource management.
• Strategic thinking, creativity, and visioning.
• Assertiveness and conflict resolution.
• Challenging the status quo and driving innovation.
• Influencing and persuading stakeholders.
• Transaction structuring and franchise strategy prioritization.
• Analyzing stakeholder requirements to inform decisions.
Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture
Benefits and Rewards: Read our handbook to learn about all the ways we ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards