Executive Secretary to the President

University of Balamand

Executive & Administrative Support

• - Manage the President s calendar, appointments, and scheduling of meetings, events, and travel.
• - Coordinate internal and external meetings, including preparation of agendas, materials, and minutes.
• - Draft, edit, and proofread correspondence, reports, speeches, and presentations on behalf of the President.
• - Screen and prioritize phone calls, emails, and visitors.
• - Maintain organized and confidential records and filing systems.

Communication & Liaison

• - Serve as the primary point of contact between the President s Office and faculty, staff, students, board members, donors, government officials, and external partners.
• - Coordinate communication with governing bodies such as the University Board of Trustees/Regents.
• - Ensure timely follow-up on action items and directives from the President.

Event & Meeting Coordination

• - Organize high-level meetings, official ceremonies, and university events hosted by the President.
• - Prepare briefing materials for meetings, conferences, and public engagements.
• - Arrange domestic and international travel logistics, including itineraries and expense documentation.

Office Management

• - Oversee daily operations of the President s Office.
• - Monitor office supplies and manage administrative budgets as assigned.
• - Maintain confidentiality of sensitive institutional matters.

Records & Documentation

• - Maintain official documents, agreements, and executive records.
• - Prepare reports and maintain tracking systems for strategic initiatives and executive decisions.

Qualifications

Education

• - Bachelor s degree in Business Administration, Public Administration, Communications, or a related field (Master s degree preferred).

Experience

• - Minimum of 5 7 years of progressive administrative experience, preferably in higher education or executive-level environments.
• - Experience supporting senior executives.

Skills & Competencies

• - Exceptional organizational and time-management skills.
• - Strong written and verbal communication abilities.
• - High level of professionalism, discretion, and confidentiality.
• - Proficiency in Microsoft Office Suite and office management systems.
• - Strong interpersonal skills.
• - Attention to detail and problem-solving abilities.
• - Ability to work independently with minimal supervision.

Reporting Line
Reports directly to the University President.

Working Conditions

• - Full-time position.
• - May require occasional evening or weekend work for university events.
• - Candidate should be available to join immediately