Facilities Coordinator Jones Lang LaSalle

Facilities Support

• Manage daily facility operations, including maintenance, repairs, and office upkeep

• Coordinate and supervise vendors (cleaning, security, maintenance, etc.)

• Conduct regular inspections to ensure safety, cleanliness, and functionality

• Respond to and resolve employee facility-related issues in a timely manner

• Maintain service records, compliance documentation, and vendor contracts

• Ensure compliance with health, safety, and environmental standards

• Support office moves, seating arrangements, and workspace setup

• Track facility expenses, process invoices, and support budget monitoring

• Assist with emergency planning and response procedures

• Foster a positive, welcoming, and productive workplace environment

• Act as a key contact for employee support related to office services

• Ensure office spaces, meeting rooms, and common areas are well-maintained and fully stocked

• Coordinate internal events, meetings, and engagement activities

• Support onboarding and offboarding (workspace setup, access coordination)

• Promote workplace initiatives, including sustainability and well-being programs

• Serve as the first point of contact for visitors, clients, and employees

• Greet and assist visitors in a professional and friendly manner

• Manage incoming calls, emails, and general inquiries

• Handle mail, courier services, and deliveries

• Maintain visitor logs and ensure security procedures are followed

• Coordinate meeting room bookings and support meeting logistics (AV, catering, setup)

• Keep the reception area organized and presentable at all times

Qualifications & Skills

• Experience in facilities coordination, office administration, or reception/front desk roles

• Strong organizational and multitasking abilities

• Excellent communication and interpersonal skills

• Customer-focused with a professional and approachable demeanor

• Ability to manage vendors and handle multiple priorities

• Basic knowledge of building systems (HVAC, electrical, etc.)

• Familiarity with health and safety standards

• Proficiency in Microsoft Office and workplace tools

Key Competencies

• Customer service & hospitality mindset

• Strong problem-solving skills

• Attention to detail

• Time management and prioritization

• Team collaboration

• Professional communication and presentation