Finance and Administration Officer

Valoris Offshore

The Finance and Administration Officer supports the Nabni Building for Peace Facility by ensuring compliant and efficient finance and administrative operations. The role manages day-to-day financial processes, supports reporting and audits, and provides hands-on finance support to partners/grantees throughout the project cycle. The position also contributes to administrative functions, asset management, and systems support.

Generic Responsibilities

• Implement NRC s financial systems, routines, and procedures.
• Compliance and adherence to NRC and Nabni Donor policies, guidance, and procedures.
• Provide finance support to colleagues with finance/grants responsibilities and support relevant finance induction, training and coaching for new staff, to ensure they meet NRC s finance standards.
• Support the Finance Manager in budget oversight and monitoring of cash flows.
• Maintain Petty Cash imprest fund for Nabni as and if required.
• Implement anti-corruption policy.
• Ensure proper filing and securing supporting documentation (SSD).

Specific responsibilities

-Nabni Finance

• Complete finance verification of purchase requisitions (PRs), purchase orders (POs), vouchers, and programme documents.
• Prepare and submit payment requests for expenditures, ensuring all supporting documents meet NRC and Donor standards.
• Support Nabni monthly account closing routines following NRC financial procedures.
• Support with preparing and updating monthly budget monitoring and sharing with Nabni management.
• Assist with annual NRC and Nabni Project audits preparations and audit close out.
• Maintain Petty Cash imprest fund for the FMU as and if required.
• Proactively identify and suggest improvements to finance and support processes.

-Partner/Grantees Finance

• Complete regular partners/grantees expenditure monitoring and verification exercises in line with the payment and financial monitoring schedule in the Accountable Grant Agreements (AGAs). Verify that the vouchers and the supporting documents of partners/grantees meet Nabni and Donor standards before proceeding with the payments and liquidation of advances.
• Monitor partners/grantees compliance with Nabni-KfW financial requirements and cost eligibility rules. Provide feedback and recommendations to partners/grantees within the timeframe committed to in the AGA.
• Prepare partners/grantees Request for Funds (RFF) files and liaise with Global Invoicing Team for payment.
• Ensure proper tracking and monitoring of partners/grantees payments and expenditures.
• Provide hands-on Finance support and helpdesk services, including coaching and mentoring, to partners/grantees throughout the project cycle to help them meet their financial responsibilities to Nabni.
• Liaison and support to partners/grantees during Donor, Auditors, and Third-Party Monitoring visits, and external reviews and audits where required. Support Grantees to ensure appropriate measures are taken address audit findings and recommendations.
• Ensure supporting documents are properly filed to allow secure archiving and easy retrieval.

-Administration

• Support the Grant & Reporting Coordinator with administrating Nabni Grants System Management (e-Call for Proposals system).
• Complete sanctions vetting on behalf of partners/grantees and Nabni where required.
• Provide administrative support to the FMU and ensure compliance with relevant administrative duties.
• In coordination with relevant NRC Administration and Logistics staff, track and manage Nabni assets, including in implementing countries.
• Assist with personnel matters, records management, office management, and other administrative matters.
• Carry out other Administrative related activities as requested.
• Any other tasks as delegated by the line managers.