Finance Assistant (G5)

WFP

ACCOUNTABILITIES/RESPONSIBILITIES:

• Providing technical support to staff and operation within the areas of UNHAS finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
• Participate in the correct application of WFP financial policies and procedures to support the implementation of proper accounting systems and internal controls.
• Contributes to the improvement of UNHAS internal processes, enhancement of corporate systems and design of tools, to support transparent and efficient utilization of financial resources.
• Monitor monthly expenditure forecasts and provide expenditure reports to facilitate informed decision-making.
• Monitor the sub-Imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.
• Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
• Ensure that UNHAS payments are processed in a timely manner, resolve complex issues related to the disbursement of funds in line with WFP rules and regulations.
• Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.
• Monitor and record all expenses in line with the approved budget to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.
• Perform bank reconciliations, parking receipts against customer accounts, disbursements, clearance of receivables, overall cash and receivables management and monthly financial closures on a regular basis in accordance with corporate requirements.
• Generate UNHAS customer invoices from the corporate passenger management application system and disseminate the same to the agencies and follow-up of bills and deposit payments in a timely manner.
• Monitor customer account balances and oversee the recording of financial transactions in an accurate and timely manner to avoid the occurrence of an overdraft.
• In the absence of the finance officer represent UNHAS Finance section at internal meetings, external meetings and events with other UN agencies, banks and other financial institutions, or other partners and entities as required.
• Perform other related duties as required.

QUALIFICATIONS, EXPERIENCE AND SKILLS REQUIRED

Education: Completion of Secondary School Education Or University Degree (Diploma/Bachelor) in accounting, finance, Business Administration or any other related field.

Experience: At least five (5) or more years of relevant professional work experience with a Secondary School Certificate OR University Degree (Diploma/Bachelor s) with a minimum of two (2) or more years of relevant experience in finance, budget and planning or any relevant field necessary for the specific role.

Language: Fluent knowledge (proficiency/level C) of English and Somali language.