HR / Accounts Assistant

The Closet General Trading LLC

Key Responsibilities

Accounting & Finance Duties

Sales & System Linking

Link Liberty activity to QuickBooks (QB Link).

Generate and maintain daily Liberty sales reports.

Record and update daily sales, invoices, receipts, and supporting documents (e.g., DHL, Quiqup delivery proofs).

Payment Reconciliation

Track and reconcile Tabby, Stripe, and card payments (Geidea Network).

Save, monitor, and verify daily transactions using Excel.

Ensure consistency between payment records and sales invoices.

Accounts Payable & Receivable

Assist in checking and processing consignor payables.

Monitor receivables and follow up on outstanding balances when required.

Bank Reconciliation

Assist in reconciling bank statements with system records.

Ensure all expenses and transactions are accurately recorded.

Expense Monitoring

Track company expenses and ensure timely submission of receipts and invoices.

Properly record, file, and organize all expense-related documents.

Data Entry

Accurately input financial data (expenses, payments, bank entries) into accounting software.

Maintain updated and well-organized financial records.

Human Resources (HR) Duties

Assist with HR documentation, including employee files, contracts, and records.

Support onboarding and offboarding processes (document collection, coordination, filing).

Maintain and update employee attendance, leave records, and HR databases.

Assist in preparing HR reports and internal communications.

Coordinate with employees regarding HR-related requirements and documentation.

Support HR in compliance with company policies and basic labor requirements.

Administrative & Coordination Duties

Provide general administrative support, including filing, scanning, and organizing documents.

Coordinate with internal departments and external vendors to resolve financial or documentation discrepancies.

Handle email correspondence related to accounting and HR matters.

Perform other duties as assigned by management.

Qualifications & Skills

Basic knowledge of accounting principles and HR administration.

Experience with QuickBooks, Excel, and basic accounting systems is an advantage.

Strong attention to detail and organizational skills.

Ability to handle confidential information with discretion.

Good communication and coordination skills.

Ability to multitask and meet deadlines.